Job Title: Administration Officer
Reports To: Country Director
Location: Arusha
Department: Administration
Job Purpose:
To provide efficient administrative support to the company by maintaining inventory records, maintaining vehicles and supporting the day-to-day administrative needs of the organization in compliance with Tanzanian labor and regulatory requirements.
Key Duties and Responsibilities:
- Inventory and Asset Management
- Maintain updated inventory records of all seed in the different locations in Tanzania, office supplies, assets, and equipment.
- Conduct periodic physical stock and asset audits.
- Monitor issuance and use of inventory items and prepare requisition reports.
- Ensure proper tagging, tracking, and maintenance of assets.
- Manage all applications with TOSCI.
- Regulatory affairs and compliance with Import/Export, Production, Processing, Storage and Sales
- Vehicle and Transport Management
- Maintain records of all company vehicles including service logs, insurance, and registration
- Ensure timely service, repair, and inspection of all company vehicles.
- Track fuel usage, mileage, and maintenance costs.
- Coordinate use of company vehicles and ensure compliance with transport policies.
- General Administration
- Ensure a well-maintained, safe, and efficient office environment.
- Manage service providers (e.g. cleaning, security, utilities).
- Organize meetings, staff travel, and accommodation arrangements.
- Maintain organized filing systems for all administrative and statutory documents.
- Serve as the first point of contact for administrative queries.
Qualifications and Experience:
- Bachelor’s degree in business administration, or a related field.
- Minimum of 3 years’ experience in a similar administrative role.
- Knowledge of Tanzanian labor laws and administrative procedures.
- Proficiency in Microsoft Office Suite.
Key Competencies:
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- High level of integrity and confidentiality.
- Attention to detail and analytical skills.
- Ability to work independently and manage multiple tasks.
Method of Application
Qualified candidates are invited to share Cover letter, CV and Academic Certificates not later than 7th June, 2025 to [email protected].
MAKE SURE THAT YOUR EMAIL SUBJECT READY “APPLICATION FOR ADMINISTRATIVE OFFICER”. Email with no above Subject will not be considered.
Please note ONLY shortlisted candidates shall be contacted.
