| 1. JOB INFORMATION | |
| Organization: | Division: |
| Wassha Inc. Tanzania Branch | Corporate |
| Department: | Workstation: |
| Administration | Dar es salaam |
| Job Title: | Job Grade: |
| Administration Officer | T2 |
| Reports to: | Direct Reports (Subordinates): |
| Legal and Administration Team Leader | N/A |
2. JOB PURPOSE
Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative activities.
3. MAIN RESPONSIBILITIES OF THE JOB
a. Managerial Responsibilities:
- Supervise work of office support persons
b. Functional Responsibilities:
- Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
- Resolves administrative problems by coordinating the preparation of reports, analysing data, and identifying solutions.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Completes operational requirements by scheduling and assigning administrative activities; expediting work results.
- Contributes to team effort by accomplishing related results as needed.
- Translation of various documents as required.
- Handling and dealing with work permits, residence permits, visas, business licences and other compliance processes and documents.
- Arranging and coordinating travelling, transportation and accommodation for employees and company visitors.
- Carry out receptionist tasks at the head office, guiding visitors.
- Any other assigned duties by the supervisor
4. MINIMUM REQUIREMENT
A. Minimum level of academic and professional qualification required to perform effectively in the role:
- Diploma in Business Administration, Human Resources, Management or equivalent qualification
B. A minimum level of experience required to perform effectively in the role:
- 1-year relevant working experience in a reputable
5. WORKING RELATIONSHIPS
A. Internal customers:
- Administration Team Leader
- Office Support
- All Staff
B. External customers:
External Vendors
6. COMPETENCIES
A. Technical
- N/A
B. Functional
- Strong communication skills
- Organization skills
- Interpersonal skills
- Time Management.
- Computer literacy and office suite knowledge
- Excellent Team Player
C. Behavioral
- Stress tolerance
- Flexibility and adaptability
- Accountability and Transparency
How to apply:
Send your CV to
[email protected]
The deadline for submitting the application is 03 December 2024
