The Vice President’s Office, in collaboration with the United Nations Environment Programme (UNEP), the United Nations High Commissioner for Refugees (UNHCR), the Kigoma Regional Secretariat, the National Environmental Management Council (NEMC), and the Tanzania Forest Services (TFS), is launching the “Building Climate Resilience in Kigoma Region” project. This project is funded by the Green Climate Fund (GCF) through UNEP and aims to address the impacts of climate change in Kigoma.
The project, set to run from 2024 to 2028, will be implemented in the districts of Kasulu, Kibondo, and Kakonko in the Kigoma Region. The objective is to enhance community resilience to the effects of climate change through sustainable land management, conservation of natural resources, and climate-smart agricultural practices.
In line with this initiative, the Office of the Vice President invites qualified Tanzanians to apply for various positions within the project. These positions are available on a fixed-term basis for the project’s five-year duration.
Job type: Full-time
Finance and Accounting Officer
- Project: Building resilience in the landscapes of Kigoma, Tanzania (GCF FP218)
- Post Title: Finance and Accounting Officer
- National, full-time position
- Duration: 1-year contract with the possibility of renewal up to 5 years
- Date Required: December 2024
- Duty station: Kigoma
Objectives of the position:
The Financial and Accounting Officer will be responsible for supporting the Project Management Unit (PMU) with all aspects of financial management and monitoring of project funds with a view to ensuring a transparent and efficient financial management system for the project, ensuring compliance with the applicable policies and procedures. The Financial and Accounting Officer (FAO) will report directly to the Project Manager and will work in close collaboration with all the project implementing partners.
Duties and Responsibilities:
- Budget Development and Control:
- Develop the project’s annual budgets and project budget revisions, as necessary, in accordance with UNEP and GCF finance regulations.
- Control expenditures to ensure efficient management of project resources, aligning with approved budget allocations.
- Track that budget reallocations do not exceed 10% across project outputs.
- Monitor Project Management Costs to ensure compliance with GCF Policies.
- Financial Documentation and Reporting:
- Prepare accurate and detailed financial documents, including expenditure reports, cash advance requests, co-finance reports, audited financial statements, and other necessary reports.
- Record and account for foreign exchange in expenditure reports.
- Manage project income in adherence to the Project Cooperation Agreement, facilitating the return of funds balance and income to UNEP.
- Produce periodic financial statements and fund reconciliations required by VPO, UNEP, and the GCF.
- Prepare, stamp, produce, and secure approval of periodic financial statements (monthly, quarterly, six-monthly, or annual, depending on the case).
- Prepare financial reports for the project’s Financial Monitoring Reports.
- Prepare, stamp, produce, and secure approval of bank reconciliations and fund reconciliations of the Project Account.
- Prepare the information and documents needed for audits and financial oversight.
- Follow through on auditors’ recommendations.
- Implement and track recommendations from external audits and UNEP monitoring missions.
- Record-keeping and Management:
- Ensure proper recording and filing of financial documents such as vouchers, payments, and invoices.
- Utilize appropriate accounting software to manage project finances.
- Manage payments, transactions, and other financial activities.
- Maintain a sound, transparent, and efficient financial and accounting budget system.
- Process accounting transactions, ensuring all records and bank accounts are up-to-date using a computerized system.
- Ensure proper posting of transactions performed by the Project Management Unit (PMU).
- Identify and propose proper posting of different types of transactions.
- Maintain well-organized accounting ledgers and papers.
- Establish and maintain suitable systems of internal control, including approval and authorization controls, bank reconciliation statements, fixed assets management, inventories management, and distribution.
- Oversee and ensure proper use of the manual of procedures.
- Cash Management:
- Obtain and report bank statements periodically.
- Conduct financial supervision of implementing partners and service providers.
- Update the Project Manager on cash reserves for timely requests.
- Liaise with the Ministry of Finance on financial management approvals, advances, and reporting.
- Prepare a consolidated annual financial report on transactions performed by the project.
- Prepare an annual special report on the project account performance.
- Obtain and verify documentary evidence of project expenses and prepare for their settlement.
- Prepare and monitor applications for cash advance requests to be sent to UNEP.
- Prepare a quarterly cash budget for the project.
- Capacity Building:
- Provide training and supervise the Savings Association Management Offices involved in project implementation.
- Provide support to the project implementing partners and supervise financial reporting.
Compliance Requirements:
- Refrain from any conduct that would adversely reflect on the United Nations and shall not engage in any activity which is incompatible with the aims and objectives of the United Nations or the mandate of UNEP.
- Ensure compliance with the Anti-Fraud and Anti-Corruption Framework of the United Nations Secretariat, as well as the Green Climate Fund Policy on Prohibited Practices.
- Ensure compliance with the UN and GCF policies on sexual exploitation, abuse, and harassment at all times.
- Implement project activities in compliance with the Project Cooperation Agreement (PCA) and its annexes.
- Implement project activities in compliance with the relevant safeguard requirements set out in the UNEP Environmental, Social and Economic Sustainability Framework (ESES Framework), and in the Green Climate Fund’s Environmental and Social Safeguards.
Reporting:
Reports to the Project Manager.
Qualifications:
- Education: An Accountancy certificate (ACCA, AAT level III) or a Bachelor’s Degree in accounting from a recognized institution.
- Experience: At least 5 years of work experience in financial management and accounting; demonstrated experience in implementing financial controls; demonstrated experience in financial management of projects funding; certification in financial management and accounting software; proficiency in MS Excel; experience with the Green Climate Fund, Global Environment Facility, and/or Adaptation Fund.
- Languages: Fluency in English spoken and written; Kiswahili is required.
- Skills: Professional integrity, problem-solving, conscientious record-keeping, attention to detail, good team player with great communication skills.
Remuneration:
Salary will be paid according to the project procedures.
How to Apply:
Qualified Tanzanian citizens who meet the required qualifications are encouraged to apply for the listed positions. Please submit your application, including a cover letter, detailed CV, and copies of relevant certificates, to the following email:
[email protected]. Make sure to indicate the position you are applying for in the subject line.
Applications must be submitted by 1st December 2024. Only shortlisted candidates will be contacted for interviews.
Join us in building a more resilient and sustainable Kigoma Region. Together, we can address the challenges of climate change and ensure a brighter future for our communities.
For further inquiries, please contact:
Office of the Vice President
Telephone: +255 026 2329006
Fax: +255 026 2329007
Email:
[email protected]
P. O. Box 2502, 40406 Dodoma
