eWATERservices is the only sustainable solution to the global water crisis. eWATER fully integrates three technologies: Mobile money, Internet of Things and NFC to provide clean, low-cost, 24/7 accessible water throughout the developing world. eWATER’s proprietary patented technology platform enables transparent, accountable collection of user fees at ...
Read more about this company
Finance and Administration Assistant
- Job TypeFull Time
- QualificationBA/BSc/HND , Diploma
- Experience2 years
- LocationNairobi
- Job FieldFinance / Accounting / Audit 
Job Summary:
eWATERservices is looking for a proactive, dynamic, and highly motivated Finance and Administration Assistant to support the Regional Finance and Administration Manager in the day-to-day administrative, logistical, and operational functions across eWATERservices’ Kenyan and Tanzanian organisations. This is a fast-paced, hands-on role that requires someone who is detail-oriented, quick to learn, and always ready to go the extra mile to ensure nothing falls through the cracks.
The successful candidate will play a key role in keeping our operations running smoothly, supporting interdepartmental coordination, managing logistics, assisting with HR and recruitment processes, overseeing stock movement, and ensuring timely and accurate financial reconciliation, including M-PESA and mobile money systems. eWATERservices is seeking someone with a strong sense of ownership, a can-do attitude, and the drive to grow quickly in a growing organisation making real impact.
Key Responsibilities:
Logistics & Fleet Coordination
- Assign daily duties to drivers and manage driver schedules
- Track and follow up on vehicle fuel usage and receipts
- Analyse the vehicle tracking system and escalate discrepancies
- Renewal of insurance policies and import permits for the cars/motorbikes, as required
Stock Management
- Support with stock counts across all locations
- Support managing shipping, customs and ongoing movement of stock/other parts
- Work with vendors/suppliers to ensure stock timely delivery
- Support ordering of engagement materials and their delivery to the field, as required (eg. posters, leaflets etc.)
- Oversee deliveries to and from Nairobi office
- Maintain company assets register (eg. phones, laptops etc.)
Human Resources Support
- Assist in the recruitment process - eg. shortlisting candidates based on given criteria, communicating with candidates for interviews
- Setting up relevant accounts and support onboarding process for new joiners
- Maintain HR records and documentation as required, inline with internal and external requirements Insurance etc.
Financial and MPESA/mobile money Reconciliation
- Process M-PESA/mobile money payments and maintain a clear reconciliation record
- Reconcile collections received via M-PESA/mobile money till number against customer payments and counter check with dashboard water operator for Kenya & Tanzania
- Review customer refund requirements and communicate with mobile money providers, as necessary
- Use eWATER system to confirm monthly reseller and water operator payments.
- Communicate payments and deductions to water operators, as required
- Support in expense and advance management - eg. receipt reconciliation, and management of physical records where required
General Administrative Support
- Provide day-to-day administrative assistance to all the departments
- Support in preparation for events (internal and external)
- Organise and maintain digital and physical filing systems
- Support in procurement processes, payment follow-ups, and record-keeping
- Support with ensuring company compliance to relevant local and international regulations
- Perform any other administrative duties as assigned
Required Qualifications & Experience:
- Education: Diploma, BA/BSc or above
- Professional Experience: Minimum of 2 years in industry.
- Right to work in Kenya: Required
Skills & Competencies:
- Technical Proficiency: Computer literate - ability to use computer dashboards and microsoft/google suite of software (documents, spreadsheets etc.). Evidence of accounting/finance experience or qualifications is desirable.
- Organizational Skills: Strong ability to manage multiple tasks efficiently.
- Communication Skills: Effective verbal and written communication abilities.
- Problem-Solving: Aptitude for identifying issues and implementing solutions promptly.
- Proactivity: Demonstrates initiative in identifying and addressing gaps, solving problems, supporting others, and improving systems without being prompted
- Team Collaboration: Ability to work collaboratively with diverse teams and stakeholders.
- Evidence of previous work with teams in Tanzania is desirable.
Method of Application Interested and qualified? Go to eWATERservices on docs.google.com to apply
