Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world. DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection (CBP, PSN, GBV, CP and Legal), Shelter and infrastructure, and Economic Recovery.
Overall purpose of the role:
The Grants Management Specialist position will provide essential grant management support to the Business Development and Quality Manager and Head of Program in delivering quality programs in line with the DRC Tanzania strategy and country action plan.
The Grants Specialist is responsible for the coordination and development of high quality reports and proposals for DRC’s programs in Tanzania.
The Grants Specialist will ensure grant management throughout the grant management cycle, including ensuring timely and high quality reports are submitted to donors and grants management databases and tools are kept updated. This position will ensure and provide guidance on compliance with donor and internal DRC rules and regulations, and is further responsible for grants management capacity-building efforts.
Reporting to the Grants Manager (GM), this position will work closely with all departments and staff including Program Managers, Specialists, HR, Finance, and Operations on compliance, donor regulations, business development, and reporting.
Responsibilities:
Grants Management & Reporting:
- Coordinate and support the development and finalization of high-quality, timely reports for donors, partners, and government on programme progress, ensuring all donor reporting requirements are met and strategically positioned to demonstrate DRCs leadership in programming in the country context.
- Support the Grants Management Manager in providing timely, thorough responses to information requests from internal and external sources.
- Support the Grants Management Manager in overseeing proposal development processes, including drafting and producing high quality concept notes and proposals and coordinating with all business areas.
- Support the Grants Management Manager and Country Director with the development of programme strategy and/or drafting of position papers and other related initiatives leveraging evidence from programmes.
- Support the Grants Management Manager in ensuring sound project cycle management across the country portfolio.
- Serve as main gatekeeper of high-quality reporting and communication activities for all portfolios, drafting original content and providing strategic guidance on positioning and messaging of all reporting and communications materials.
- Support the process of needs assessment data collection.
- Serve as main gatekeeper of donor compliance for all portfolios, providing operational guidance to programme teams based on donors’ rules and regulations.
- Ensure that DRC Dynamics is updated and relevant functionalities correctly used.
Partnerships
- Serve as focal point on Partnerships, acting as the focal point for the partners as needed through the vetting process and project lifecycle.
- Support the development of strategic partnerships and partner mapping.
- Lead the maintenance of a partnership tracking database for the mission.
- Support partners to develop proposals for DRC programmatic and related activities
- Proposes tools to improve long-term partnership management. Ensures that the capacity building plan is carried out according to the approved timeline.
- Ensure that the partnership steps (vetting, contracting, support) are carried out according to DRC procedures and donors regulations. Ensures throughout the project that the commitments of both parties (DRC and partners) are carried out in accordance with the terms of the signed contracts (e.g., requests for funds, justification of expenditures, production and sharing of reports, etc.)
Capacity Development
- Undertake training for program and operation staff on grants management principles and processes to enhance quality within DRC programming. Topics could include donor compliance, report writing, proposal development, and other topics as needed.
- Update, streamline, and disseminate grants management tools and resources.
Other
- Lead initiative to identify, research, write, and report on key sector success stories for internal and external audiences, packaging stories that center on evidence to further illustrate impact of the programming.
- Increase visibility and ensure leadership positioning through developing strategic communication materials, such as sector profiles, impact reports, programme briefings and other relevant pieces.
- Raise any issues of non-compliance and assure compliance with DRC standards and procedures.
- Provide regular updates to the Grants Manager.
- Perform other duties as agreed with the Grants Manager.
Experience and technical competencies: (include years of experience)
- At least 3 years of grants management experience with an international NGO.
- Knowledge of donor rules, regulations, and procedures of donors including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
- Proven experience in capacity building and training of national staff and partners.
- Full professional proficiency in English
Education: (include certificates, licenses etc.)
- University degree in international relations, project management, business administration, or equivalent professional qualification
Languages: (indicate fluency level)
- Excellent English written and spoken is essential
- Knowledge of local language
Information
Employment category: Band F
Reporting to: Grants Manager
Technical Line Manager: Grants Manager
Direct report: N/A
Unit/department: Grants and MEAL
Location: Kibondo
Key stakeholders: (internal and external)
- Donors
- Partners
- Project Managers
- MEAL Team leader
- Consortium Partnerships manager
- Finance Team
All DRC roles require the post-holder to master DRC’s core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values.
Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.
DRC strives to attract, motivate and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position. However, candidates should take into consideration that DRC cannot employ, under an international contract, a national of the country in which he or she will be working (in this case, the United Republic of Tanzania)
Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Application and CV
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
How to Apply:
This is Full-time Job, To submit your application, please follow the link provided below.
CLICK HERE TO APPLY
