The United Nations Human Settlements Programme, UN-Habitat, is the UN agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. The Urban Economy Branch of UN-Habitat has the mandate to promote local capabilities of local go...
Read more about this company
- Contents
- Open Jobs
- Field Project Assistant
- Regional Planning Specialist
- Method of Application
- Job TypeFull Time
- QualificationBA/BSc/HND
- Experience5 years
- LocationNairobi
- Job FieldProject Management 
Duties and Responsibilities
- Under the overall supervision of the Snr. Programme Management Officer/Project Manager, the Field Project Assistant will be responsible for the following duties:
- Performs a wide range of office support and administrative functions.
- Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Monitors processes and schedules related the project’s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
- Generates a variety of standard statistical and other reports, work orders, etc.
- Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file searches, etc.), and refers inquiries to appropriate personnel for handling as necessary.
- Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
- Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
- Performs data entry and extraction functions.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
- Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
- Maintains files (both paper and electronic) and databases for work unit.
- Assists in providing software and office equipment support.
- Provides guidance to new staff on general office processes and procedures, computer applications, etc.
- Performs other duties as assigned. Work implies frequent interaction with the following: Administrative staff in partner organizations and government agencies. Visitors and representatives from Permanent Missions, UN Common System and other international organizations, NGOs, government, etc.
Qualifications/special skills
- First level degree in Administration, Project Management, Finance, Accounts, or related field is required.
- At least five (5) years’ experience in general office support or related area is required. 1 year or more of experience in data analytics or related area is desirable.
- Work experience within the United Nations System or similar organization is desirable.
- Experience working in hardship environments is desirable. Security training on working in insecure regions or responding to security threats and emergencies is desirable.
- Job TypeFull Time
- QualificationBA/BSc/HND
- Experience2 years
- LocationNairobi
- Job FieldProject Management 
Duties and responsibilities:
- As part of the West Africa Sub-Regional Hub: - Collaborate closely with the Programme Associate for West Africa to support the implementation of the final year of the Harnessing Urbanization for a more Resilient, Inclusive and Green Recovery in French-speaking LDCs project. - Contribute to the implementation of the activities of the SDG localization project in Senegal.
- Provide support to the National Project Coordinator in Senegal for the execution of national workshops on eco-innovation and eco-construction.
- Support the implementation of the Matrix of Functions training in the Liptako-Gourma region, ensuring coordination with relevant stakeholders and with the UN-Habitat Spatial Development Framework (SDF) Team. - Assist in the preparation and organization of the final online seminar for the dissemination and launch of the French-speaking LDC project's official webpage.
- Contribute to the planning and execution of the National Urban Forum in Senegal, supporting its preparation and official launch.
- In support of the Capacity Development and Training Unit activities in West Africa: Develop written, communication, and design content to support the finalization and dissemination of translated materials for the French-speaking LDC’s Project's toolbox.
- Establish and implement a communication and partnership strategy in collaboration with the entities involved in the project. - Support the conceptualization and preparation of the course on Financing Affordable Housing in collaboration with the Centre for Affordable Housing Finance in Africa (CAHF), other key academic partners and UN-Habitat colleagues.
- Prepare drafts and provide inputs to concept notes and project documents in support to training and capacity building in West Africa, ensuring alignment with internal project validation procedures.
- Facilitate coordination and communication between the West Africa Sub-Regional Hub and the Capacity Development and Training Unit regarding ongoing projects in West Africa
- Support the development of training content such as e-learning products and in-person trainings.
Qualifications/special skills
- Bachelor’s degree in international relations, global studies, sustainable development or equivalent.
- Professional work experience at the national and/or international level in the design and management of training, e-learning, capacity building, or other relevant experience; (minimum of 2 years).
- Experience with working with digital content such as e-learning is an asset;
- Experience working in the UN or other international development organizations is an asset;
- Experience working with tight deadlines;
Method of Application
Use the link(s) below to apply on company website.
