(Jobs in Kenya) Office Administrative & Operations Manager at Frank Management Consult Ltd - Gazeti Jobs

(Jobs in Kenya) Office Administrative & Operations Manager at Frank Management Consult Ltd

2 months ago 13

Key Duties & Responsibilities

  • Oversee and supervise all the overall company’s administrative function
  • Manage general office admin correspondence
  • Handling interdepartmental administrative issues. He/ She will be Working closely with various departments to implement policies and procedures
  • Manage all outsourced services
  • Manage HR back-office operations, including compliance with all employment laws & regulations
  • Management of staff recruitment process and updating job requirements when required
  • Facilitate of training programs for employees.
  • Maintaining of employee records, welfare, payroll and benefits.
  • Managing the company’s payroll and leave system
  • Prepare and process statutory deductions and ensure that the relevant reports are prepared and dispatched on time.
  • Vendor Management- Prepare and maintain database of all vendors for the company
  • Manage all company systems by working closely with 3rd party consultants to ensure that the systems are operational at all times.
  • Handling company insurance program. The candidate will track the company’s insurance, initiating renewals and ensuring valuation of all company assets
  • Work closely with Finance Department Finance in verifying all incoming purchases and keep records
  • Liaise with the Production Team to ensure prompt availability of raw material and products required by the Department.
  • Management of company website including customer quarries from the website; regular content updates and monitoring Search Engine Operations
  • Manage company travel arrangements
  • Manage the company’s Health & Safety Program
  • Desired Skills
  • Excellent communication and customer experience skills
  • Strong organizational and administrative skills
  • Very good strategic and planning Skills
  • Good working knowledge of Kenya Labour Laws and Regulations
  • Strong attention to details

Minimum Qualification

  • Bachelor’s Degree in a Business related field
  • At least 5 years’ experience managing administrative functions in a fast paced company. Manufacturing experience highly preferred
  • A Working HR experience with professional HR qualifications highly desired.
  • Systems (HRIS), Microsoft Office Suite, especially Excel, and demonstrated skills in database management and record keeping
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