(Jobs in Kenya) Office Assistant – Driver at Cedar Consulting Ltd - Gazeti Jobs

(Jobs in Kenya) Office Assistant – Driver at Cedar Consulting Ltd

2 months ago 9

We are an advisory and training firm that partners with organisation’s to deliver tailored and bespoke solutions that address the people side of strategic and operational change. Our goal is to be East Africa’s leading people and change solution provider with global reach We are firm believers that its all about the people! People are pivotal to an organisation’s ability to deliver its strategic objectives and achieve organisational performance.

Responsibilities

Administrative Delivery

  • Provide safe and timely transport across the programme
  • In liaison with the Office assistant/housekeeper develop schedule of transport for staff, consultants including field visits
  •  Ensure schedule of transport is strictly followed, resolve conflicts and escalate to the Procurement specialist/Operations manager (OM) lapses
  •  Provide banking and delivery services and ensure the tasks are prioritised and completed as required
  • Where required coordinate procurement and disposal of vehicles
  • Coordinate valuation of office vehicles and staff vehicles for purposes of insurance renewals
  • Ensure vehicle logs are updated on completion of each journey and signed by the respective staff or consultant and submit for review by the Procurement Specialist on a weekly basis
  • Seek approvals for self-drive from the OM or PMT and ensure proper hand over of vehicles on issuance or return

Vehicle Management and Quality Assurance   

  • Ensure FSD vehicles are always kept clean, tidy and in good working condition
  • Ensure safety of vehicles
  • Carry out routine and regular maintenance of the vehicles checking oils, breaks, water, batteries, tyres etc
  •   In conjunction with the operations team arrange the servicing of vehicles in line with manufacture specifications
  • Ensure FSD vehicles are used in accordance with policies and procedures

Other Operational Support   

  •  Where required undertake other operational work such as coordinating VAT exemption
  • Coordinating day-to-day procurement support as relates to administration

Stakeholder Management

  • Being a regular and sometimes first point of contact, ensure internal and external consultants are treated with professionalism and respect and that their concerns addressed in a timely manner

Mandatory, Desirable Requirements and Personal Attributes 

  • Diploma or equivalent qualification in relevant field
  • At least 7 years’ experience in  a similar role within a reputable organisation
  • Clean driving licence valid
  • Certificate of good conduct
  • Ability to communicate well in both written and spoken English
  • Good knowledge of MS Office Suite

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