(Jobs in Kenya) Officer, Finance at International Federation of Red Cross and Red Crescent Societies (IFRC) - Gazeti Jobs

(Jobs in Kenya) Officer, Finance at International Federation of Red Cross and Red Crescent Societies (IFRC)

1 week ago 4

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian and development network, with millions of volunteers in 190 member National Societies. We are guided by Strategy 2020 – our collective plan of action to tackle the major humanitarian and development challenges of the present decade. We will continue ‘saving lives and changing minds’ by focusing our work in three key areas: 1) disaster response and recovery, 2) development and 3) promoting social inclusion and peace.

This Position Will Focus On

  • Achieving transparent, coordinated and effective implementation of sound financial management of the country office and projects in line with DRC’s commitment to donors and programme documents, budgets and plan of action.
  • Improving the technical quality of the programmes financial management
  • Timely and quality financial reporting to the CM and IFM

Job Duties And Responsibilities

Financial Management and Administration of Programmes, Country Office & Delegates

  • Coordinate and assist Country Office / SRCS in preparing annual and quarterly programme budgets and financial reports to the donors and ensure that the donor specific guidelines are adhered to.
  • Coordinate with DRC International Controller and Advisor at DRC HQ, the creation of country-level grants and projects within the DRC accounting system.
  • Control and monitoring of programme budgets and expenditures and ensure compliance with donor and DRC requirements.
  • Provide input to the financial overviews of the country projects and programme portfolio and follow up on grants allocated to the country.
  • Process the payment of cash requests from National Societies and Country Office in the DRC payment system.
  • Under the supervision of the IFM, coordinate with SRCS the yearly financial and performance audits and unannounced cash counting for programmes in the country, including tender process for local auditors, instruct these and ensure that guidelines are followed.
  • Advise SRCS on their financial and administrative systems and procedures including on corruption, fraud or misuse of funds.
  • Support and facilitate, in close coordination with the DRC Region / Country Team, SRCS, DRC HQ and partners, the compliant completion/closure of projects and programmes
  • Data processing into the Kompas system for the reports received from SRCS.
  • Identify capacity development needs and subsequently suggest, design and assist the DRC Country Team in building the financial management capacity of the National Society, where applicable.
  • Prepare the quarterly Consolidated Financial Program Reports.
  • Ensure monthly reporting of Country Office Accounts, including reconciliations.
  • Prepare and / or provide input to financial overviews to IFM / Country Manager (CM).
  • Maintain financial records/documentation and an appropriate and efficient financial filing system according to DRC filing guidelines.
  • Processing DRC Country Office payments and work flow (internal) invoices.
  • Plan and organise annual audits of Country Office Accounts in coordination with the IFM
  • Support to Delegates on financial administration procedures and matters
  • Ensure that Country Office and Delegates apply DRC administrative procedures and policies.
  • Ensure compliance with DRC financial management and administration procedures (SOPs).
  • Monitor and report on any suspicions of corruption, fraud or misuse of funds to CM, IFM and/or to [email protected]
  • Perform any other task assigned by the IFM and/or CM.

Requirements

Education

  • University degree in relevant area (Finance, Economics etc.). Required
  • Basic Delegates Training Course or IMPACT. FACT, ERU, RDRT training. Preferred

Experience

  • Relevant experience of minimum 3 years in finance management. Required
  • Experience in preparing budgets, cash flow statements, financial plans and financial reporting. Required
  • Full proficiency in Microsoft Office and advanced proficiency in excel is a prerequisite. Required

Knowledge, Skills and Languages

Required

  • Excellent communication, planning, facilitation and coordination skills.
  • Excellent Analytical Skills.
  • Good cultural understanding and the ability to build confidence of partners in a challenging multicultural environment.
  • Dynamic and proactive.
  • Accuracy and keen attention to detail.
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