Operations Officer Job Opportunity at Alji Gardening Solutions
Position: Operations Officer
Company: Alji Gardening Solutions
Location: Dar es Salaam
Job Description:
We are seeking a highly organized and detail-oriented candidate to join our team as an Operations Officer. This ideal candidate will need to have a strong understanding of basic accounting principles, experience in the administrative and operations duties, and the ability to work under minimal supervision.
Key Responsibilities includes (but not limited to):
Communications Management:
- Serve as a liaison between the company and clients, ensuring effective communication
- Manage and respond to emails, phone calls, and written correspondence from clients and staff.
- Preparing and submitting all official documents in accordance with the company’s regulations and dispatching official letters and/or paperwork to the appropriate address
- Ensuring positive client and supplier relationships.
- Coordinate with other vendors, delivery trucks, courier services and ensure all materials or goods are transported safely
Administrative Support:
- Perform general administrative duties such as filing, photocopying, and data entry.
- Assist in maintaining accurate staff and client records.
- Monitoring adherence to policies and processes throughout the company.
- Manage and coordinate maintenance activities for office facilities, including repairs, cleanliness, and safety.
- Address any office-related issues promptly to maintain a conducive work environment.
Coordination of Resources and supplies:
- Assist in coordinating and managing the distribution of uniforms, office equipment/gear.
- Supervise the cleanliness of the office and manage inventory and procurement of office appliances and supplies.
Assistance with Tax & Accounting Functions:
- Support with basic accounting tasks including managing office budgets, expenses and invoice processing,
- Execution of Tax, Municipal payments and returns with emphasis on deadlines.
- Follow-up monthly utilities payments such as water (DAWASCO) bills, drinking water, Wi-Fi bills and LUKU, ensure there is enough units to run the office at all times and maintain a logbook for all bills and expenditures
Project Acquisition & Supervision
- Assist in securing new projects through online e-procurement systems (NeST) and door to door
- Prepare, Schedule and conduct regular site visits to ensure smooth operations in the work sites
Project/ Event Coordination:
- Actively assist in organizing marketing/ pop-up sales/ seasonal events while ensuring smooth execution of these events.
Qualifications
- Candidates should at-least be in possession of an advanced diploma or university degree in business management, accounts, finance, business administration or a related field from a recognized university
- Able to multi-task and take charge with minimal supervision, solution-oriented and flexible
- Ability to work in hybrid environment (some hours at the hours, and some hours at site)
- Be willing to travel outside Dar es Salaam to conduct site visits or work inspections
- Strong organizational and communication skills.
- Strong proficiency in Microsoft Office Suite
- Understanding of the Nest Platform
- Ability to work independently and collaboratively in a team environment.
- Strong fluency in English (written & oral)
- Capable of working under pressure and meet deadlines.
Operations Officer Job Opportunity at Alji Gardening Solutions
How to Apply:
Please apply through the form below.
Deadline is: 30th November 2024 11:55pm
Applications sent via email will not be accepted.
