Vacancies at Keep IT Cool

Supported by Google, Keep IT Cool offers an advanced smart distribution platform that delivers cold chain services to underserved areas. This platform reduces post-harvest losses, improves market access, and enhances supply chain efficiency by 98%. It also promotes sustainability by cutting carbon emissions by 51% through innovations such as solar-powered co...

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• Contents
• Open Jobs
  1. Veterinary Trainee (Chicken Focus)
  2. Dispatch Associate
  3. Quality Assurance Associate (Fish)
  4. Production Assistant – Fish Processing
  5. Accountant – Receivables & Payables Oversight
  6. Inventory Associate
• Method of Application

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience
• LocationNairobi
• Job FieldAgriculture / Agro-Allied&nbsp , Graduate Jobs&nbsp

Job Purpose:

To support the veterinary and quality teams in maintaining humane, hygienic, and regulatory-compliant handling of poultry across the value chain.

Key Responsibilities:

• Assist in ante- and post-mortem inspections.
• Monitor animal welfare compliance and humane slaughter practices.
• Enforce hygiene protocols during processing.
• Collect samples for testing and maintain proper documentation.
• Participate in audits, incident reporting, and regulatory training.

Key Performance Indicators (KPIs):

• Compliance with meat hygiene inspection requirements.
• Timeliness and accuracy of sample submissions.
• Animal welfare incident rate.
• Expected Reports:
• Daily Inspection Log.
• Welfare Audit Checklist.
• Sample Collection and Testing Report.

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience2 years
• LocationNairobi
• Job FieldLogistics&nbsp

Job Purpose:

To oversee and coordinate all dispatch-related activities, ensuring efficient and timely delivery of products while maintaining product integrity, optimizing routes, supervising personnel, and ensuring complete documentation and stock accuracy.

Key Responsibilities:

Dispatch & Logistics Coordination:

• Optimize truck utilization by balancing load capacity, delivery schedules, and customer priorities.
• Monitor truck movements and coordinate with drivers for timely deliveries and pickups.
• Plan, coordinate, and oversee daily dispatch schedules.
• Allocate delivery routes efficiently with a strong understanding of Nairobi’s road network.
• Supervise casuals and drivers during dispatch operations.
• Ensure all dispatches are fully documented (invoices, delivery notes, logs).

Stock Management & Reconciliation:

• Receive and inspect incoming stock against delivery documents.
• Conduct daily and monthly stock reconciliation against Zoho/ERP systems.
• Maintain real-time cold-room stock balances and monitor for variances.
• Work with QA to verify product safety and quality before dispatch.
• Monitor stock levels and flag low or slow-moving SKUs.
• Oversee return logistics procedures and stock movement accuracy.

Order Processing & Verification:

• Verify customer orders against invoices and packing lists.
• Ensure accuracy in order picking, labeling, and cold-chain-compliant packing.
• Handle last-minute order changes swiftly and efficiently.
• Maintain communication with Sales for any order deviations.

Documentation & Reporting:

• Maintain accurate dispatch logs, vehicle allocation sheets, and stock movement records.
• Ensure compliance with SOPs for product traceability and dispatch accuracy.
• Prepare and submit daily, weekly, and monthly dispatch and reconciliation reports.
• Ensure documents are filed and archived correctly.

Team Leadership:

• Supervise loading/unloading teams ensuring hygiene and safety standards.
• Train dispatch staff and develop internal SOPs for dispatch processes.
• Assign daily tasks, monitor productivity, and ensure KPIs are met.

 Cold-Room & Asset Management:

• Monitor and log cold-room temperatures regularly.
• Implement FIFO/LIFO stock rotation.
• Maintain proper cold-room organization and cleanliness.
• Ensure all cold-room products are batched and palletized.
• Keep accurate records of dispatch tools and equipment (crates, tags, machines).
• Escalate maintenance needs for cold-room assets.

Quality Control & Compliance:

• Inspect goods before loading for hygiene, quality, and temperature standards.
• Flag substandard or spoiled items to QA and Procurement.
• Maintain cold-chain and minimize spoilage through correct product handling.
• Uphold cleanliness during and after all dispatch activities.

Qualifications & Skills:

• Minimum 2 years’ experience in FMCG dispatch operations.
• Proficient in Microsoft Excel and inventory software (Zoho, ERP).
• In-depth knowledge of Nairobi’s routes and logistics planning.
• Demonstrated leadership in supervising casual teams.
• Strong organizational, analytical, and communication skills.
• High attention to detail, accuracy, and time management.
• Physically fit, with flexibility to work in cold environments and irregular hours.

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience
• LocationNairobi
• Job FieldManufacturing&nbsp

Job Purpose:

To ensure the quality and safety of fish products by enforcing stringent quality control standards throughout the processing, storage, and distribution stages. This role also includes oversight of cleaning hubs, cold room management, customer complaint handling, documentation, and compliance with national and international food safety standards.

Key Responsibilities:

Quality Assurance & Quality Control (QA/QC):

• Oversee and implement quality control measures across all fish processing stages.
• Conduct routine and random inspections in cleaning, cold storage, packaging, dispatch, and order fulfillment.
• Ensure compliance with GMP, HACCP, and internal QA protocols.
• Develop, implement, and follow up on Corrective and Preventive Actions (CAPAs).

Cleaning Hub Management:

• Supervise cleaning teams and ensure sanitation of all processing zones.
• Implement cleaning SOPs, sanitation schedules, and chemical usage protocols.
• Ensure daily manual drainage and proper documentation.
• Plan and report on general cleaning schedules across all hubs.

Processing Plant & Cold Room Oversight:

• Supervise daily processing activities ensuring hygiene and temperature control.
• Monitor and log cold room temperatures; coordinate equipment audits and maintenance.
• Lead training for casual workers on hygiene, PPE, and quality.
• Maintain palletization and proper product storage.
• Conduct daily audits and report on NE items and spoiled stock.
• Ensure thermosuit usage and staff discipline within the coldroom.

Dispatch and Returns Management:

• Supervise finished goods dispatch ensuring traceability, accuracy, and handling compliance.
• Analyze returns and customer complaints, documenting root causes and recommending action plans.
• Report on all nonconformance issues and ensure corrective measures.

Perishable Goods in Transit Management:

• Oversee quality control during transit, including use of temperature loggers.
• Ensure shelf-life tracking and proper handling during transportation.
• Ensure completion of organoleptic forms before truck departure.

Order Verification and Fulfilment:

• Verify customer orders for accuracy and quality compliance.
• Approve all outgoing stock only after final QA checks.
• Ensure proper packaging based on client-specific requirements.

Documentation and Reporting:

• Maintain QA records: inspection logs, batch records, organoleptic tests, NE tracking, and compliance documents.
• Present trend analysis and quality improvement reports.
• Collaborate with the stock team to ensure only quality-approved items are recorded.

Stock and Inventory Management:

• Partner with inventory to assess product quality during storage.
• Monitor product rotation (FIFO/FEFO), expiry, and write-offs.
• Participate in stock takes and conduct weekly coldroom audits.
• Report on product ageing and recommend actions.

Customer Complaint Handling:

• Lead investigations into quality-related issues.
• Track recurring complaints, recommend improvements, and ensure resolution feedback loops.

OSHA & Food Safety Compliance:

• Train staff on occupational and food safety protocols.
• Ensure all incidents are reported and followed up promptly.
• Maintain facility compliance with OSHA and food safety legislation.

Continuous Improvement & CAPA Implementation:

• Identify improvement areas in QA operations.
• Lead Lean, Kaizen, or Six Sigma projects related to quality.
• Implement company-wide QA training and standards.

Product Loss and Waste Management:

• Analyze losses due to spoilage, contamination, or handling errors.
• Recommend and implement mitigation strategies.

Regulatory Compliance and Audits:

• Prepare for and coordinate with regulatory and third-party audits.
• Ensure full compliance with KEBs, MoH, and international standards.

   

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience
• LocationNairobi
• Job FieldManufacturing&nbsp

Job Purpose:

• To assist in various production processes including fish processing, inventory updates, sanitation, dispatch preparation, and cold room management while ensuring safety, hygiene, and quality standards are consistently met.

Key Responsibilities:

 Processing Support:

• Supervise and guide casual staff on hygiene, disease control, PPE usage, and work speed.
• Assist in cleaning, gutting, scaling, filleting, and packaging fish products.
• Operate fish processing machinery following safety guidelines.
• Ensure processed products meet quality standards before packaging.
• Utilize water efficiently during processing activities.
• Prepare pre-processing schedules and submit production/post-production reports.

Dispatch Support:

• Verify orders before dispatch and update daily records.
• Package orders accurately and arrange them for pickup.
• Pull orders efficiently and maintain dispatch organization.
• Inspect unit cleanliness and record truck temperatures prior to dispatch.

Quality Control:

• Inspect fish for spoilage or defects during processing.
• Maintain high hygiene standards throughout production.
• Promptly report equipment or quality issues.

Inventory Management:

• Assist in inventory management of raw and finished products.
• Record cleaning material usage using bin cards and monitor inventory levels.
• Record production outputs accurately.
• Help in loading/unloading stock and palletizing fish in the coldroom.
• Participate in weekly physical stock takes.

Facility Management:

• Maintain internal and external GMP standards.
• Ensure facility cleanliness and functional layout.
• Manage facility assets: solar drier, pumps, stainless steel tables, forklifts, tanks, etc.

Safety and Sanitation:

• Ensure the workspace is clean and follows hygiene and waste protocols.
• Adhere to all health and safety guidelines.
• Administer basic first aid to staff when required.
• Participate in regular equipment and surface sanitation.

Team Collaboration:

• Work as part of the team to meet weekly processing targets.
• Communicate clearly with team members and supervisors.
• Provide cross-functional support in other production areas.

Compliance:

• Follow regulatory and facility protocols on food safety.
• Stay up-to-date on training requirements and new procedures.
• Understand and implement proper fish handling and hygiene techniques.

Coldroom Management:

• Manage raw and finished product movement within the cold room.
• Implement FIFO to minimize waste and ensure freshness.
• Maintain stock accuracy by recording batch numbers and locations.
• Conduct periodic coldroom stock counts and reconcile differences.
• Ensure coldroom products are well palletized and traceable.

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience3 - 5 years
• LocationNairobi
• Job FieldFinance / Accounting / Audit&nbsp

Job Purpose

• The Accountant will oversee the receivables team, manage payables processes, and produce timely financial reports. They will ensure accurate cash flow management, maintain compliance with accounting standards, and support the Finance Manager in driving financial integrity and operational efficiency.

Key Responsibilities

Receivables Management

• Supervise and lead the receivables team to ensure timely and accurate invoicing, debt collection, and reconciliation of accounts.
• Monitor accounts receivable aging and implement strategies to minimize overdue balances.
• Liaise with customers and internal teams to resolve billing and payment issues promptly.

Payables Management

• Manage and process supplier invoices and payments ensuring accuracy and compliance with company policies.
• Coordinate with operations and procurement teams to verify payables before payment.
• Monitor accounts payable turnover and maintain vendor relationships to ensure timely payments.

Financial Reporting & Controls

• Prepare and submit monthly management reports, including receivables, payables, and cash flow summaries by the 10th of each month.
• Assist the Finance Manager in preparing end-of-year financial reports and audits.
• Implement and maintain effective internal control procedures for all financial transactions.
• Support the Finance Manager in compliance with statutory financial requirements and accounting standards.

Cash Flow & Budget Support

• Contribute to cash flow forecasting by providing timely receivables and payables data.
• Support the budget preparation process by collating relevant financial inputs and monitoring adherence to budgetary constraints.

Cross-Functional Collaboration

• Work closely with project owners and cost centers to track and reconcile project-related financial activities.
• Provide advisory support on accounting matters and financial performance for various departments.

Systems & Process Improvement

• Collaborate with IT and finance teams to develop and enhance financial systems for greater efficiency and accuracy.
• Recommend and implement improvements to financial controls, processes, and reporting systems.

Qualifications & Skills

• Bachelor’s Degree in Accounting, Finance, or related field.
• Professional accounting qualification (CPA, ACCA, or equivalent) preferred.
• Minimum 3-5 years of experience in accounting, with exposure to receivables and payables management.
• Strong knowledge of accounting principles, financial reporting, and internal controls.
• Experience with accounting software and ERP systems.
• Excellent analytical, organizational, and communication skills.
• Detail-oriented with a high degree of accuracy and integrity.
• Ability to lead a team and work collaboratively across departments.

• Job TypeFull Time
• QualificationBA/BSc/HND , Diploma
• Experience2 years
• LocationNairobi
• Job FieldProcurement / Store-keeping / Supply Chain&nbsp

Job Purpose:

• The Inventory Associate will be responsible for tracking, verifying, and reporting all stock movement across multiple locations. This includes sourcing updates, aggregation efficiency, shrinkage, spoilage, reconciliations, and cost reporting. The role requires strong collaboration with finance, operations, and quality teams to maintain accurate inventory data across platforms (Zoho & Markiti) and support supplier accountability.

Key Responsibilities

Inventory Management & Reconciliations

• Conduct weekly and monthly physical stock takes at all sites (HQ, Nakuru, Kisumu, Turkana).
• Ensure accurate inventory reconciliation across Zoho, Markiti, and physical counts.
• Investigate and report any variance above 1% (by weight) and ensure zero variance in pieces.
• Maintain real-time inventory aging reports and flag stale or slow-moving stock.

Sourcing & Aggregation Support

• Track and report on sourcing accuracy (target: 90%+ match to projections).
• Ensure proper SKU specifications and report deviations (within ±5%).
• Collect and file farm gate forms, and share sourcing reports with Finance and Operations daily.
• Analyze cost implications of quality/quantity deviations and support recovery planning.

Processing & Shrinkage Monitoring

• Monitor processing schedules, post-harvest losses (PHL <1%), and batching outcomes.
• Validate shrinkage, spoilage, and NE (non-edible) losses for authorization and adjustment in systems.
• Maintain accurate valuation reports on shrinkage and spoilage on a weekly basis.

Cost Management & Supplier Coordination

• Track and report on inbound costs, aggregation costs, and processing expenses.
• Collaborate with sourcing to optimize stock costs and advise on cost reduction strategies.
• Work closely with suppliers to ensure contract compliance, timely invoicing, and payment scheduling.

Financial & Operational Reporting

• Prepare daily, weekly, and monthly reports on KPIs including stock levels, variance, and cost trends.
• Assist with supplier reconciliations, payments tracking, and ensure timely issue resolution.
• Support revenue reconciliation across platforms and provide justifications for any variances.

Qualifications and Competencies

• Bachelor’s degree or diploma in Accounting, Supply Chain, Procurement, or related field.
• 2+ years’ experience in inventory, procurement, or finance roles, preferably in agriculture or FMCG.
• Familiarity with inventory/accounting systems like Zoho and Markiti.
• Strong Excel and data reporting skills.
• Detail-oriented, analytical, and proactive in identifying risks and opportunities.
• Ability to travel to remote sites and coordinate with cross-functional teams.

Method of Application Interested and qualified? Go to Keep IT Cool on www.raino.co.ke to apply