JOB PURPOSE
The Financial Administrator will be the focal point in charge of accountancy and budget of the agency, office and real estate management, human resource and will be the Executive assistant to the Country Director.
He/she will work under the supervision of the Company’s Country Director and Deputy Country Director.
He/she will work in close relationship with the regional office based in Nairobi.
The position is in the Company’s Dar Es Salaam Agency. The main part of the assignment will be in Dar Es Salaam but some activities might exceptionally require to travel within or outside the country.
JOB DESCRIPTION:
Accountancy and Budget
Treasury
- In charge of relationships with the bank
- Follow up and filling of MPESA and bank accounts
- Payments of suppliers and administrations by transfers and cheques.
Accountancy
- Following up bills and accounting documents and send them to the regional office
- Maintain excel sheet to follow up main expenditures.
Budget
- Preparation, follow up and reporting on budget of the agency in relation with regional office
Inventories
- Physical inventories and follow up purchases of assets
Office management, real estate management, administration
- Management of all contracts relating to Company’s residences including new lease agreements, office, vehicles, insurances, security, and office supplies, etc…
- Responsible for supervision and maintenance of the office and residences with a particular attention to security, good maintenance, and relationships with the various suppliers/enterprises, and landlords for works/maintenance to be done.
- Prepares and follow up all the processing and renewals of legal documentation (visa, work permits and exemption certificates), purchase of tax free assets concerning the company expatriate staff and their families.
- Preparation of note de services for the good organisation of the office.
- Management of archives
HR
- Preparation of payrolls, social and fiscal deductions declarations.
- Follow up on leaves, sickness and absenteeism.
- Review and payment of mission per diem for the team.
- Support for recruitments and renewal of contracts
Assistant to the Company Country Director.
- Scheduling and management of planning.
- Preparation of correspondence and carry out secretarial duties for the Director.
- Supports the country Director in organising various missions and meetings
This is not an exhaustive list and the employee will be expected to undertake other duties as may reasonably be required to meet the changing needs of the activity.
PERSON SPECIFICATION
- Degree in Public or Business Administration majoring in Accounts or Finance;
- At least 3 years of proven professional experience in administration, accountability/finance, office management in a reputable organization, in particular in a bank, audit firm or an international organization;
- Language : – fluent in English (excellent communication and presentation skills and writing) and Swahili. knowledge in French as an added advantage;
- Ability to work with individuals of different views, culture, nationality, gender and age;
- Ability to cope with multiple demands and competing priorities (flexible);
- Have a talent for summarizing and be able to write concise memos and summary notes.
- Have a sense of task prioritization.
- Competence with standard Microsoft Office software (Word, Excel, PowerPoint…
How to Apply:
This is Full-time Job, To submit your application, please follow the link provided below.
