ABC EXPAT offers professional services in the field of international mobility and business development. We assist companies and individuals with their first steps in Kenya and Uganda. We assist international companies willing to operate in Kenya and Uganda in order to ensure their compliance, facilitate their access to the market and incr...
Read more about this company
Office Administrator
- Job TypeFull Time
- QualificationBA/BSc/HND
- Experience
- LocationNairobi
- Job FieldAdministration / Secretarial 
Description
- Our client, a French news and current affairs public radio station, that broadcasts worldwide in French and in 16 other languages, are looking to recruit for the position of Office Administrator.
- This position plays a key role in the organizational strength of the company. Your scope of work will cover all aspects of Office Administration, Basic Procurement & Accounting Duties.
DUTIES AND RESPONSIBILITIES:
- Implementation and maintenance of office and administrative functions.
- Ensure compliance with Kenyan Immigration Status for every expatriate
- Management of office phones, correspondence and queries.
- Management of subordinate staff.
- Management of procurement and suppliers' policies and procedures.
- Purchase and track stocks of office supplies, stationery and equipment of office supplies &
- place orders appropriately
- Management of office budgets.
- Organization of in-house and external events and conferences.
- Assets and inventory management.
- Planning meetings and preparing minutes of meetings.
- Maintenance of health and safety office required standards.
- Drafting of official documents.
- Handle expenses and billing cycles.
- Replenishment & ordering of business cards, brochures, job cards, etc.
- Preparing regular financial and administrative reports.
- Administration & updating of company database.
- Organizing a filing system for important and confidential company documents
- Maintain a company calendar and schedule appointments
- Book meeting rooms as required
- Distribute and store correspondence (e.g. letters, emails and packages)
- Preparation of reports and presentations with statistical data, as assigned Arranging travel and accommodation.
- Management of the reception & taking care of guests
- Any other duties that are relevant to Office Administrative duties.
SKILLS AND COMPETENCIES
- Ability to work under pressure with minimal supervision
- exp Ability to handle confidential information
- Strong ability to multitask with excellent time management skills
- Strong written and verbal communication skills
- Problem solving
- Customer service skills
- Bookkeeping
- Flexibility
- Attention to detail
QUALIFICATIONS:
- Fluent French (Spoken & Written) -Compulsory requirement
- Proficient in Swahili language.
- Business Administration & related academic backgrounds.
- Office Administration working experience
- Must have worked with International Companies or have International corporate culture background.
- Fluency in other foreign languages will be additional value
- Experience with office management software like MS Office.
Method of Application
If you believe you match this role, we can't wait to meet you! Kindly send your application to careers@abcexpat.com and inangami@abcexpat.com before 16th May 2025 stating the subject Office Administrator clearly indicating their expected remuneration, daytime telephone contacts and addresses of three referees. Only shortlisted candidates will be conducted.
