UMATI Job Vacancies, 2 Various Positions

UMATI Job Vacancies, 2 Various Positions

UMATI Job Vacancies, 2 Various Positions

Chama cha Uzazi na Malezi Bora Tanzania (UMATI) established in 1959, is an autonomous voluntary National NGO originally incorporated under CAP 337 in 1973, established under the non-governmental organization Act No 24 of 2002 in 2019 with registration number 00NGO/R2/000231. UMATI is a full Member Association (MA) of the International Planned Parenthood Federation (IPPF) accredited in since 2015. 

UMATI works in partnership with the Ministry of Health, Community Development, Gender, Women and Special Groups, and Regional Administration and Local Government (PORALG) with the goal of providing Sexual and Reproductive Health (SRH) education, information, and services in Tanzania. The association has a long leadership history in SRH Programs in Tanzania including pioneering in Family Planning (FP) services, SRHR programs for young people, integrated Clinics, and Community-based service delivery approaches.

UMATI wishes to recruit a qualified and experienced candidate to fill in the following vacant positions;

Job title: Cashier Cum Administrator

Reporting to: Clinic Incharge

Location: Morogoro, Mbinga, Moshi & Songea

Job Purpose:

The Incumbent is to ensure correct and prompt registration and charging of all patients and clients seeking services from the UMATI Clinic. S/He will make use of technical and financial skills to track and manage patient cash flows, credit, and insurance payments, while also supporting reception to deliver quality customer services and maintain superior patient satisfaction.

The incumbent will also be responsible for the day-to-day operations management of the clinic for ensuring cleanliness, orderliness, safety, regulatory and business compliance of the clinic. S/He will work closely with the Clinic In-charge to develop and implement the strategic vision and operational objectives of the clinic.

Duties and Responsibilities:

Collection of Revenue

• The cashier is tasked with receiving payments from clients through the Clinic approved payment platforms.

• Issuing official receipts for all cash transactions
• Collect revenue by recording financial information; collect charges for services; and record third party claims.
• Generating invoices for relevant clients e.g. insured clients seeking services.
• Enforce credit policies for health insurance clients.
• Understand insurance packages and make necessary documents available to insurance agents when the need arises.
• Ensure appropriate insurance guidelines are followed when providing services to clients.
• Deposit cash to approved bank accounts and maintain appropriate supporting documents.

Documentation 

• Responsible for documenting revenues received by ensuring correct receipting or invoicing as per the transaction being performed.
• Responsible for compiling and reporting the revenue collected at the end of each business day, using approved reporting templates.
• Maintain an up-to-date inventory of all facility inventory available at the facility.
• Managing patients’ health data and other personal information and maintain confidentiality of said data.
• Maintain relevant databases and filing systems.
• Ensure documentation to support submission of insurance claims is in place.

Administration and Operations

• Undertake daily administrative tasks to ensure the functionality and coordination of the facility.
• Ensure all financial activities meet standards set forth in organizational policies and protocols.
• Give appointments to patients who want to see the doctor and inform the doctor of their arrival.
• Ensure that the clinic is opened at the appropriate time and supervise cleaning of the clinic to create a clean and healthy environment.
• Proactively identify and recommend opportunities to expand revenue sources and reduce expenditures.
• Manage accounts receivable collections for Insurance companies.
• Fill out and file insurance forms for payment as requested.
• Participate in budget preparation and clinic expense management.
• Produce and submit daily, weekly, and monthly reports from Clinic Management Information System.
• Control the best use of office stationaries.
• Maintain and keep control of all the kitchen and office supplies.
• Ensure effective use and maintenance of EFD Machine
• Work with Accountant to reconcile between Z Report and books of account.
• Maintain and update Clinic Asset register.
• Follow ups on the requested drugs and reagents from Head office.
• Manage the Clinic running costs.

Customer Service 

• Provide clear information to clients regarding services offered at UMATI Clinic
• Assure patient service needs are met, monitor patient feedback, and resolve complaints and related issues as necessary.
• Provide timely feedback to clients to ensure high customer satisfaction.
• Provide support during evacuation of patients from the facility in collaboration with clinical team.
• Inform patients when test results have been confirmed.

Qualifications/Experience Requirements:

Education and Knowledge

• Bachelor’s degree in accounting or business administration, front office operations is an added advantage.
• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Excel, MS Word)
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Experience

• At least (2) two years of relevant work experience as a cashier preferably in a health care setting.
• Experience in and understanding of basic financial management.
• Experience in healthcare billing preferred.

Knowledge, Skills, and Abilities:

• Excellent written and verbal communication skills across all levels;
• Strong interpersonal skills and a team player;
• Able to work on own initiative;
• Ability to analyse problems and recommend a course of action;
• Exceptional interpersonal skills for liaising with patients, healthcare providers as well as the public;
• Advanced ability to ensure the highest standards in patient care and compliance with healthcare regulations;
• Customer care skills;
• Knowledge of procuring supplies, equipment, and staff needed at the clinic;

Job title: Registered Nurse

Reporting to: Clinic Incharge

Location:Dodoma

Job Purpose:

The Incumbent is responsible to ensure quality Sexual and Reproductive Health Services and counsel clients on appropriate Family Planning method.

  Duties and Responsibilities:

• Identifies patient care requirements by establishing personal rapport with potential and actual patients and other persons in a position to understand care requirements.
• Establishes a compassionate environment by providing emotional, psychological, and spiritual support to patients, friends, and families.
• Promotes patient’s independence by establishing patient care goals; teaching patient, friends, and family to understand condition, medications, and self-care skills; answering questions.
• Assures quality of care by adhering to therapeutic standards; measuring health outcomes against patient care goals and standards; making or recommending necessary 
• Adjustments; following hospital and nursing division’s philosophies and standards of care set by state board of nursing, state nurse practice act, and other governing agency regulations.
• Resolves patient problems and needs by utilizing multidisciplinary team strategies.
• Maintains safe and clean working environment by complying with procedures, rules, and regulations; calling for assistance when need arise.
• Protects patients and employees by adhering to infection-control policies and protocols, medication administration and storage procedures, and controlled substance regulations.
• Documents patient care services by charting in patient and department records.
• Maintains nursing supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies; using equipment and supplies as needed to accomplish job results.
• Contributes to team effort by accomplishing related results as needed.
• Conduct weekend youth friendly services
• Assist Doctor when performing different procedure 
• Provide RCH services includes, family planning, Antenatal care services including PMTCT, Post natal check ups, Immunization, Cervical cancer screening
• Perform all nursing and midwifery procedure as assigned by supervisor

Qualification 

• Diploma in nursing from recognized health institution 
• At least 2 years of working experience in the field
• Demonstrate skills in information systems and advanced Microsoft office application
• Experience in leadership and administration
• License to practice 
• Excellent in communication skills

Knowledge, Skills and Abilities:

• General knowledge in SRH services
• Empathetic personality, self-confidence, confidentiality, tolerance of non-scheduled work hours
• Computer knowledge
• Fluent in Oral and written English and Swahili

UMATI Job Vacancies, 2 Various Positions

APPLICATION INSTRUCTIONS:

Interested candidates should submit an application letter indicating the position applied for and a detailed CV in one PDF document. 

Applications should be submitted by 12th May 2025 to the Executive Director through email:

[email protected]

The position should be the subject of the email application. Kindly note that only shortlisted applicants will be contacted. 

UMATI is an equal-opportunity employer. Women and people with disability are highly encouraged to apply.