View Vacancy – Visits & Events Officer EO (02/25 DAR)
The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require. Job Category Foreign, Commonwealth and Development Office (Residence and Support Staff) Job Subcategory Estates Job Description (Roles and Responsibilities)Main purpose of job:
To provide cross-cutting support to the British High Commission (BHC) ensuring smooth delivery of high-profile events and visits.
This means:
- Overseeing the professional delivery of events across the British High Commission at a range of locations in Dar and Dodoma
- Acting as BHC visits officer, responsible for the logistics and central coordination of all senior official and Ministerial visits
- Providing oversight of residence operations, ensuring full financial compliance and risk management
- Taking on other cross-cutting roles across the BHC as required
Roles and responsibilities:
This is an exciting, cross-cutting role within the British High Commission that will require the successful applicant to work collaboratively with a wide range of teams. It will require flexibility, responsiveness and the ability to work well under pressure. The individual may be required to surge onto different projects depending on priorities. We are looking for a proactive, energetic, self-starter who is able to manage their time effectively and build productive working relationships.
Events (40%):
Act as events delivery lead for the BHC ensuring we deliver effective, professional and memorable UK events providing value for money for the office.
Lead on scheduling, practical arrangements and operational delivery, liaising as necessary with estates, communications, residence and policy team as well as external stakeholders involved in execution of events
Lead on budget management and procurement for events (the successful job holder will be expected to apply for a global procurement card and be familiar with FCDO regulations around spend)
Act as events manager for large-scale BHC events e.g. King’s Birthday Party, on the day coordination, and post-event management.
Visits (20%):
Act as visits officer for all senior official or Ministerial events
Act as a central coordinator, holding the pen on the programme, scheduling regular coordination meetings with BHC colleagues and HQ representative.
Lead on all logistics and other practical arrangements – working closely with leads as required – reporting into the visit SRO.
Residence Management (30%)
Line manages the residence team of 4, providing support and direction.
Oversee implementation of appropriate financial and operational controls at the residence including stock management, store management,
Lead on purchases for day-to-day residence activities
Health and safety lead, in collaboration with H&S coordinator
Other cross-cutting support (10%)
The job holder is expected to be flexible and responsible to operational needs, taking on other responsibilities as required. This might include, for example, provision of PA cover to senior leadership
This role reports jointly into the Estates, Communications and Political teams.
The nature of this role would not suit many flexible arrangements, as a physical presence is likely to be required either at Umoja House or the Residence most days. The job holder will also be required to work in the evening on occasion during events/visits etc. However, the BHC is open to a discussion around flexible arrangements, depending on individual circumstances.
The successful job holder will be eligible for TOIL (Time off in Lieu), Overtime or SDA (Shift Disturbance Allowance) to compensate for evening events work.
Essential qualifications, skills and experience- Experience of previous work in events and/or the wider hospitality industry (including organising medium-large events)
- Excellent communication and time management skills
- Budget management experience (of budgets over $20,000)
- Experience of leading a team of more than 2 people
- Excellent spoken and written English
- Experience of managing high profile visits – for example Minister, senior civil servants, dignitaries etc
- Estates management experience
- Experience of working for an international organisation
The High Commission is committed to providing learning and development opportunities for staff. The mission’s learning and development committee provide funding and opportunities for all staff to take advantage of learning opportunities, ranging from on the job learning to formal training.
The successful job holder will be expected to undertake job-specific training on budget management and good line management, as well as mandatory FCDO training
Additional informationThe British High Commission will never request any payment or fees to apply for a position
Employees recruited locally by the British High Commision in Dar es Salaam are subject to Terms and Conditions of Service according to local employment law in Tanzania
All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit
The responsibility lies on the successful candidate to;
1.Obtain the relevant permit
2.Pay the fees for the permit
3.Make arrangements to relocate
4.Meet the costs to relocation
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Information about the Civil Service Success Profiles can be found on this link: note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
Reference checking and security clearances will be conducted on successful candidates
Please log into your profile on the application system on a regular basis to review the status of your application
Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate
The successful job holder would be expected to work from both Umoja House (where the High Commission is located) and the High Commissioner’s residence as required. We estimate that a normal working week would require 3 days at Umoja House/ 2 days at the residence
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.How to Apply:
This is Full-time Job, To submit your application, please follow the link provided below.
CLICK HERE TO APPLY
