Janta Kenya is a HR Consultancy firm established with an objective of encompassing integral and necessary skills that most individuals and organizations need in everyday business. We have a team of professional HR consultants with extensive experience in all people management issues, and we are therefore well placed to offer advice for private, public and n...
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Administration Assistant/Secretary
- Job TypeFull Time
- QualificationDiploma
- Experience2 - 3 years
- LocationNairobi
- Job FieldAdministration / Secretarial 
Job Description
Provide general administrative duties including but not limited to scheduling meetings, responding to routine correspondence; organizing responses in order of priority; update of filing systems, monitoring and ensuring availability of stationery and other working tools. Performing all general office duties required for a legal office including transcribing and formatting documents and business correspondence, filing and general secretarial duties.
Key Responsibilities
- Attending to clients/visitors;
- Assisting with drafting of documents;
- Handling telephone calls and appointments;
- Managing records and data associated with each file;
- Organizing office and boardroom meetings;
- Maintaining contact lists;
- Managing office materials, stationery and supplies;
- Compiling reports and data, expense reimbursement reports, etc.
- Assisting with tasks such as printing, making copies, proof reading, etc
- Any other duties that may be assigned from time to time
Skill & Experience
- Diploma Level in Secretarial Studies or Business Administration Course
- At least 2-3 years working experience as a secretary or administration Assistant
- Excellent IT knowledge in MS Office and skills in document management (filing/archiving).
- Excellent written and spoken English
- Excellent oral and written presentation skills and ability to develop and maintain networks of contacts.
- Personal initiative and ability to focus on priorities and meet deadlines.
- Professional personal appearance and conduct
- Open, flexible personality; excellent ability to perform duties with accuracy within a given deadline.
- A high degree of integrity and the ability to deal with confidential information.
Method of Application
Qualified candidates are advised to send their applications to vacancies@jantakenya.com clearly quoting “Admin Assistant/Secretary” on the email header. Applications should reach us not later than 12th November 2024
