The primary purpose for the existence of the organization is to facilitate the spread of the gospel of Jesus Christ. Candidates will soon realize that their positive contributions to the work of the organization will have a significant impact on this purpose.
- Minimum Qualification :Diploma
- Experience Level :Mid level
- Experience Length :1 year
Africa Inland Mission International, a non-profit organization, is seeking motivated, servant hearted, devote follower of Jesus Christ interested in meeting the logistical needs of the mission community in East and Central Africa.
Job Purpose/Objective
• To assist the AIM Care Clinical team by providing administrative support in both general and clinical matters.
• To build capacity of AIM Care to meet increasing counseling needs by assisting with initial intakes and screening of clients.
• To assist the AIM Care Office Supervisor in the maintenance of the Finance records of Tumaini Nairobi.
KEY RESULT AREAS (Highlighted in bold)
NB: Under each KRA major duties are indicated
1. Client reception
• Welcome clients and guide them in the completion of initial intake paperwork.
• Coordinate new clients and follow-up appointments.
• Receive Phone calls and route them to the intended recipients.
• Handle cash /Check and credit card transactions with clients.
• Collect payments and issue receipts to clients.
2. Clinical administrative tasks
• Handle the whole process of new intakes.
• Handle the all administrative emails.
• Handle the Electrical Medical Record system.
• Assist in scheduling appointments, and sending virtual meeting links.
• Assist in sending psychological evaluation test forms.
• Ensure clients are billed accurately.
• Assist in recording all the invoices for clients.
• Keep reports of transactions.
• Update clients’ database as appropriate and needed.
• Assist in preparing counsellors’ work offsite.
3. Assist with administrative tasks
• Assist in making sure that all financial transactions are entered accurately.
• Assist with office administrative needs such as photocopying, scanning, etc.
• Assist and ensure the offices and conference facilities are kept clean and tidy.
• Assist in the smooth running of seminar room by recording both internal and external bookings.
• Assist in the smooth office operations and maintenance of facility by making reports and work orders.
• Assist in preparing offices for new clinicians.
• Assist in making orders for all stationery and all office requirements.
4. Maintain the AIM Care Library
• Ensure books picked are returned on a timely basis.
• Keep the library organized and tidy.
• Maintain the library catalogues.
• Assist clients in checking out books and register them in the Library system.
5. Assist in Housekeeping duties
• Assist in preparation of tea when the housekeeper is on leave.
• Ensure enough stock of refreshments for Aim Care clients.
• Ensure the offices are clean and tidy all times.
NB: Any other Duty assigned by the supervisor
Preferred/Desired
• Diploma in Community Health, Social Work, Nursing, Clinical Officer or its equivalent.
• CPA II
Experience:
Essential
• At least 1 year work experience in an administration position preferably in a health care setting.
Desired.
• Experiences in cross-cultural settings
• Experiences in counselling settings
Required Skills/Attributes & Competencies:
• Honest, trustworthy, God fearing person.
• High level of interpersonal skills
• High commitment and ability to maintain confidentiality
• High level of clerical accuracy
• Effective time management
• Effective communication skills, especially listening skills for different accents
How to Apply:
Candidates who meet the above qualifications are welcome to apply through this link Please note that no other method of application will be acknowledged other than the online application Form.
