Office Administrator/Procurement Officer
- Job TypeFull Time
- QualificationBA/BSc/HND , Diploma
- Experience1 year
- LocationNairobi
- Job FieldProcurement / Store-keeping / Supply Chain 
- Salary RangeKSh 30,000 - KSh 50,000/month
- We are looking for a proactive and detail-oriented Office Administrator/Procurement Officer to oversee office operations while managing procurement and the preparation and submission of tenders. The ideal candidate will have a strong background in office management and procurement, ensuring efficient office management and successful bid submissions.
Key Responsibilities:
Office Administration:
- Oversee daily office operations to ensure a smooth and efficient working environment.
- Manage correspondence, emails, and phone communications
- Schedule and coordinate meetings, appointments, travel arrangements, and maintain accurate office records.
- Support HR functions, including maintaining employee records and assisting with recruitment.
- Prepare reports, presentations, and other documentation as required.
- Ensure compliance with office policies and procedures.
Procurement Responsibilities:
- Develop and implement procurement strategies to meet company needs efficiently and cost-effectively.
- Prepare and process purchase orders, contracts, and procurement documentation.
- Identify reliable suppliers, negotiate prices, and maintain strong vendor relationships.
- Coordinate the ordering and timely delivery of office supplies, equipment, and other materials.
- Monitor procurement budgets and ensure expenditures align with financial plans.
- Identify and analyze tender opportunities from various sources.
- Ensure procurement processes comply with company policies and industry regulations.
- Prepare and submit competitive and compliant tender documents within set deadlines.
- Ensure compliance with all tender requirements, including legal and financial documentation.
- Monitor and track tender results and recommendations for improvement.
- Build and maintain relationships with procurement entities and suppliers.
- Maintain an up-to-date database of tenders, contracts, supplier information and procurement records
- Provide required procurement reports to management
- Stay updated with procurement laws, industry trends, and best practices.
Qualifications & Skills:
- Diploma or Degree in Business Administration, Procurement, Supply Chain Management, or a related field.
- Minimum of one year of experience in office administration and in tender management and procurement processes.
- Strong understanding of procurement and government and private sector tendering processes.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong time-management, organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Excellent research, analytical, negotiation and problem-solving skills.
- Ability to work independently and collaboratively as part of a team.
- High level of integrity and attention to detail.
Method of Application Interested and qualified candidates should apply using the Apply Now button below.
