Heifer International's mission is to work with communities to end world hunger and poverty and to care for the Earth. Dan West was a farmer from the American Midwest and member of the Church of the Brethren who went to the front lines of the Spanish Civil War as an aid worker. His mission was to provide relief, but he soon discovered the meager single cup o...
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Procurement Specialist
- Job TypeFull Time
- QualificationBA/BSc/HND
- Experience3 - 5 years
- LocationNairobi
- Job FieldProcurement / Store-keeping / Supply Chain 
Administration (45%)
- Oversee day-to-day office operations to ensure productivity and efficiency.
- Coordinate employee travel, including flights, accommodation, and logistics with approved vendors.
- Manage fleet operations: schedule maintenance, maintain motor vehicle insurance, and handle rental needs.
- Handle confidential documentation and ensure secure filing systems.
- Coordinate distribution of office equipment and tools to staff.
- Maintain accurate documentation of all vendor processes and transactions.
- Plan and execute administrative functions, including mail services, record keeping, and furniture allocation.
- Organize internal meetings, conferences, and events.
- Prepare and track administrative expense reports and budgets.
- Ensure compliance with Quality Management Systems and Occupational Health & Safety standards.
- Support the completion of special internal projects.
- Manage asset registration, tagging, verification, maintenance, and disposal.
Procurement (55%)
- Develop and implement annual procurement plans.
- Evaluate suppliers, review quotes, and ensure competitive and quality sourcing.
- Draft specifications and performance standards for tenders and procurements.
- Monitor and document procurement activities, including RFPs and RFQs.
- Ensure compliance with funder and organizational procurement policies.
- Identify and resolve procurement process issues in a timely manner.
- Lead troubleshooting efforts related to vendor or order challenges.
- Advise stakeholders on procurement risks and mitigations.
- Maintain procurement records and purchase databases.
- Update and manage supplier information and relationships.
- Research and evaluate new vendors to maintain quality and competitiveness.
- Monitor inventory levels and ensure timely reordering of supplies.
Any Other Assigned Function (5%)
- May perform other job-related duties as assigned.
Minimum Requirements
- Bachelor’s degree in a relevant field (e.g., Business, Procurement).
- 3–5 years of relevant work experience.
- Procurement or relevant administration qualification/certification (e.g., CIPS or equivalent).
Key Behavioural Competencies
- Accountability
- Professional Excellence
- Humility
- Customer Orientation
- Empathy
- Innovation
Method of Application Interested and qualified? Go to Heifer International on jobs.jobvite.com to apply
