The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the world's environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the environment.
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Senior Administrative Assistant
- Job TypeFull Time
- QualificationKCSE
- Experience10 years
- LocationNairobi
- Job FieldAdministration / Secretarial 
Responsibilities
- Human Resources Management: Coordinates various actions related to the administration of the Division's human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members and training, ensuring consistency in the application of UN rules and procedures.
- Liaises with central administration/executive services (UNEP Corporate Services Division and UNON Human Resources Management Service) as required.
- Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
- Provides advice and answers general queries on classification procedures and processes.
- Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
- Monitors Umoja staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer, and movement of staff.
- Collects data from relevant databases/systems/Business Intelligence platforms and prepares customized HR reports.
- General Administration: Serves as a communication link between the Director and staff members and on behalf of the Director keeps staff members informed by conveying directives, reports, status updates and other relevant information, and brings sensitive and urgent matters to the Director's attention.
- Focal point for Climate Action Division correspondence logs, routing, and follow-up to ensure timely response and closure of log in the system.
- Provides advice and clarification to General Service staff members on office management and improvement of administrative procedures.
- Provides substantive and administrative support in managing priorities and workflow of the Director and coordinates multiple and diverse activities to ensure that management directives and decisions are properly carried out and delivered in a timely manner.
Education
- High school diploma or equivalent is required.
Work Experience
- A minimum of ten (10) years of experience in human resources and administrative services is required.
- The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first level university degree.
- At least seven (7) years͛’ experience in recruitment of staff and other personnel is desirable.
- Experience working with an Enterprise Resource Planning (ERP) system, specifically with post management is desirable.
- A minimun of one (1) year experience in data analytics or related area is desirable.
Method of Application Interested and qualified? Go to United Nations Environment Programme (UNEP) on careers.un.org to apply
