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- Senior Project Coordinator - Kenya Primary Literacy Program (KPLP)
- Administrative Assistant (Nairobi) - Kenya Primary Literacy Program (KPLP)
- Administrative Assistant (Nanyuki) - Kenya Primary Literacy Program (KPLP)
- Administrative Assistant (Nakuru) - Kenya Primary Literacy Program (KPLP)
- Administrative Assistant (Eldoret) - Kenya Primary Literacy Program (KPLP)
- Administrative Assistant (Garissa) - Kenya Primary Literacy Program (KPLP)
- Administrative Assistant (Mombasa) - Kenya Primary Literacy Program (KPLP)
- Administrative Assistant (Kisumu) - Kenya Primary Literacy Program (KPLP)
- Method of Application
- Job TypeFull Time
- QualificationBA/BSc/HND
- Experience6 years
- LocationNairobi
- Job FieldProject Management 
Job Description
Project Description
The Kenya Primary Literacy Program (KPLP) is a five-year USAID-funded initiative that supports the Kenyan Ministry of Education to deliver interventions at scale as well as pilot and expand innovations that address the language and literacy needs of primary grade learners while building more inclusive, accountable, and resilient education institutions and systems.
KPLP has three broad objectives:
- Improving education services and student learning outcomes, including for vulnerable populations;
- Strengthening education institutions and systems to become more accountable, self-sustaining, and resilient; and
- Empowering local youth organizations to strengthen and sustain community and family support for student learning and wellbeing.
Position Description
The Senior Project Coordinator reports to the COP with responsibility for supporting the COP, DCOP, and Finance and Administration Manager with the coordination of work across technical and operational streams and across project offices to facilitate smooth running of the project activities. This position will also provide administrative and logistical support services to the senior team to maintain effective processing of information and data. This involves management of information and coordination of logistical and administrative matters with relevant internal staff and with external stakeholders. The Senior Coordinator prioritizes tasks and organizes work independently based on general direction from the supervisor.
Essential Functions include, but are not limited to:
- Ensures well managed and effective communication and coordination across the technical and administrative teams at the national, regional, and US offices.
- Develop and support systems and procedures that facilitate coordination, teamwork, and integrated implementation.
- Establishes internal tracking systems and procedures for correspondence and documents, monitors work progress and cases of priority and concern to the supervisor.
- Arranges appointments and maintains COP’s calendar, receiving high level visitors, placing, and screening telephone calls and answering enquiries.
- Supports high-level meetings, taking responsibility for finalization of the meeting agenda, invitations, the production and distribution of documentation, and preparation of meeting minutes and follow up.
- Collects and prepares briefing materials concerning official trips or special meetings.
- Monitors, maintains and organizes records management on SharePoint, containing the proper documentation of reference materials, documents, letters, and any other records, as required.
- Prepares correspondence for the supervisor’s signature; drafts correspondence based on first-hand knowledge of work schedule or events, rough notes, or verbal instructions for supervisor’s approval.
- Supports initial research and write ups on documents and publications required under KPLP in collaboration with COP, DCOP and Finance & Admin Manager.
- Works closely with team colleagues and provides support in the achievement of work priorities and objectives.
- Establishes follow-up system of actions taken and reports to the supervisor.
Undertakes other related duties assigned by the supervisor.
Qualifications
Education:
- Bachelor’s degree required in education, business administration, or a related field.
Skills and Experience:
- A minimum of 6 years’ directly relevant experience required.
- Excellent skills in MS Word and Excel.
- Excellent oral and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent interpersonal skills to work with staff at all levels.
- Proactive, able to work independently and meet tight deadlines.
- Ability to work within a cross cultural setting, negotiate diplomatically, manage sensitive information discreetly, and function well under pressure.
- Experience working with GoK stakeholders and with USAID funded projects desired.
Language:
Fluency in oral and written English is required. Proficiency in Kiswahili is preferred.
Other:
Applicants must be Kenyan nationals or hold current work authorization.
Administrative Assistant (Nairobi) - Kenya Primary Literacy Program (KPLP)- Job TypeFull Time
- QualificationKCSE
- Experience3 years
- LocationNairobi
- Job FieldAdministration / Secretarial 
Job Description
Project Description
The Kenya Primary Literacy Program (KPLP) is a five-year USAID-funded initiative that supports the Kenyan Ministry of Education to deliver interventions at scale as well as pilot and expand innovations that address the language and literacy needs of primary grade learners while building more inclusive, accountable, and resilient education institutions and systems.
KPLP has three broad objectives:
- Improving education services and student learning outcomes, including for vulnerable populations;
- Strengthening education institutions and systems to become more accountable, self-sustaining, and resilient; and
- Empowering local youth organizations to strengthen and sustain community and family support for student learning and wellbeing.
Position Description
The Administrative Assistant in the Nairobi regional office will be responsible for a variety of administrative and clerical tasks to support project operations. Key duties include but are not limited to composing and preparing correspondence, handling mail and parcel deliveries, scheduling and coordinating appointments, and maintaining organized filing systems. The Administrative Assistant will also support project logistics, maintain records, and ensure seamless communication within cross-functional teams. The position requires a proactive approach and reports to the Regional Education Advisor in the Nairobi regional office.
The Administrative Assistant’s responsibilities will include, but are not limited to:
- Providing general administrative and clerical support to project operations.
- Managing petty cash.
- Verifying goods received and preparing Goods Received Notes.
- Monthly updating of the contact list and organizational chart.
- Maintaining record of office supplies utilization by creating and filling accurate stock cards for each item.
- Producing weekly office supplies utilization report.
- Photocopying and scanning documents as necessary. Assisting Accountants in the scanning of accounting/finance documentation.
- Maintaining up to date tracking and filing system of relevant correspondence, incoming and outgoing.
- Receiving and attending to, in a professional manner, all office visitors.
- Managing the official notice board and display of official communications and promotional information in an attractive manner.
- Maintaining the boardroom calendar.
- Managing the stock of office supplies and ensuring delivery to staff using the appropriate forms or documents.
- Making logistical arrangements for meetings and events (meals, conference room bookings, supplies etc.).
- Coordinate staff logistics and travel plans, ensuring that staff is supported on their movement while on duty.
- Promptly inform the IT team of any technical concerns.
- In collaboration with the Safety and Security Manager, provides administrative support for the security function i.e., maintenance of access cards and keys, monitoring of alarm systems, maintenance of security documents among others.
- Providing other ad-hoc administrative tasks when required
- Coordinate shipment of documents within the region and to the national office
- Provide Administration support during workshops
- Other tasks and duties relevant to the position as assigned by the Supervisor.
Qualifications
The candidate for the position of Administrative Assistant shall have at a minimum the following qualifications:
Education:
Secondary Education and 3 years of experience required.
Skills and Experience:
- Minimum 3 years of experience in a similar position.
- Excellent English skills (oral and written).
- Ability to demonstrate highest degree of confidentiality.
- Strong organizational and interpersonal skills and ability to work in a team-oriented setting.
- Working knowledge of standard office equipment, fax, scanner, and photocopier.
- Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred. Computer literacy is required.
- Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure.
Language:
Fluency in oral and written English is required. Proficiency in Kiswahili is preferred.
Other:
Applicants must be Kenyan nationals or hold current work authorization.
Administrative Assistant (Nanyuki) - Kenya Primary Literacy Program (KPLP)- Job TypeFull Time
- QualificationKCSE
- Experience3 years
- LocationNanyuki
- Job FieldAdministration / Secretarial 
Job Description
Project Description
The Kenya Primary Literacy Program (KPLP) is a five-year USAID-funded initiative that supports the Kenyan Ministry of Education to deliver interventions at scale as well as pilot and expand innovations that address the language and literacy needs of primary grade learners while building more inclusive, accountable, and resilient education institutions and systems.
KPLP has three broad objectives:
- Improving education services and student learning outcomes, including for vulnerable populations;
- Strengthening education institutions and systems to become more accountable, self-sustaining, and resilient; and
- Empowering local youth organizations to strengthen and sustain community and family support for student learning and wellbeing.
Position Description
The Administrative Assistant in the Nanyuki regional office will be responsible for a variety of administrative and clerical tasks to support project operations. Key duties include but are not limited to composing and preparing correspondence, handling mail and parcel deliveries, scheduling and coordinating appointments, and maintaining organized filing systems. The Administrative Assistant will also support project logistics, maintain records, and ensure seamless communication within cross-functional teams. The position requires a proactive approach and reports to the Regional Education Advisor in the Nanyuki regional office.
The Administrative Assistant’s responsibilities will include, but are not limited to:
- Providing general administrative and clerical support to project operations.
- Managing petty cash.
- Verifying goods received and preparing Goods Received Notes.
- Monthly updating of the contact list and organizational chart.
- Maintaining record of office supplies utilization by creating and filling accurate stock cards for each item.
- Producing weekly office supplies utilization report.
- Photocopying and scanning documents as necessary. Assisting Accountants in the scanning of accounting/finance documentation.
- Maintaining up to date tracking and filing system of relevant correspondence, incoming and outgoing.
- Receiving and attending to, in a professional manner, all office visitors.
- Managing the official notice board and display of official communications and promotional information in an attractive manner.
- Maintaining the boardroom calendar.
- Managing the stock of office supplies and ensuring delivery to staff using the appropriate forms or documents.
- Making logistical arrangements for meetings and events (meals, conference room bookings, supplies etc.).
- Coordinate staff logistics and travel plans, ensuring that staff is supported on their movement while on duty.
- Promptly inform the IT team of any technical concerns.
- In collaboration with the Safety and Security Manager, provides administrative support for the security function i.e., maintenance of access cards and keys, monitoring of alarm systems, maintenance of security documents among others.
- Providing other ad-hoc administrative tasks when required
- Coordinate shipment of documents within the region and to the national office
- Provide Administration support during workshops
- Other tasks and duties relevant to the position as assigned by the Supervisor.
Qualifications
The candidate for the position of Administrative Assistant shall have at a minimum the following qualifications:
Education:
Secondary Education and 3 years of experience required.
Skills and Experience:
- Minimum 3 years of experience in a similar position.
- Excellent English skills (oral and written).
- Ability to demonstrate highest degree of confidentiality.
- Strong organizational and interpersonal skills and ability to work in a team-oriented setting.
- Working knowledge of standard office equipment, fax, scanner, and photocopier.
- Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred. Computer literacy is required.
- Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure.
Language:
Fluency in oral and written English is required. Proficiency in Kiswahili is preferred.
Other:
Applicants must be Kenyan nationals or hold current work authorization.
Administrative Assistant (Nakuru) - Kenya Primary Literacy Program (KPLP)- Job TypeFull Time
- QualificationKCSE
- Experience3 years
- LocationNakuru
- Job FieldAdministration / Secretarial 
Job Description
Project Description
The Kenya Primary Literacy Program (KPLP) is a five-year USAID-funded initiative that supports the Kenyan Ministry of Education to deliver interventions at scale as well as pilot and expand innovations that address the language and literacy needs of primary grade learners while building more inclusive, accountable, and resilient education institutions and systems.
KPLP has three broad objectives:
- Improving education services and student learning outcomes, including for vulnerable populations;
- Strengthening education institutions and systems to become more accountable, self-sustaining, and resilient; and
- Empowering local youth organizations to strengthen and sustain community and family support for student learning and wellbeing.
Position Description
The Administrative Assistant in the Nakuru regional office will be responsible for a variety of administrative and clerical tasks to support project operations. Key duties include but are not limited to composing and preparing correspondence, handling mail and parcel deliveries, scheduling and coordinating appointments, and maintaining organized filing systems. The Administrative Assistant will also support project logistics, maintain records, and ensure seamless communication within cross-functional teams. The position requires a proactive approach and reports to the Regional Education Advisor in the Nakuru regional office.
The Administrative Assistant’s responsibilities will include, but are not limited to:
- Providing general administrative and clerical support to project operations.
- Managing petty cash.
- Verifying goods received and preparing Goods Received Notes.
- Monthly updating of the contact list and organizational chart.
- Maintaining record of office supplies utilization by creating and filling accurate stock cards for each item.
- Producing weekly office supplies utilization report.
- Photocopying and scanning documents as necessary. Assisting Accountants in the scanning of accounting/finance documentation.
- Maintaining up to date tracking and filing system of relevant correspondence, incoming and outgoing.
- Receiving and attending to, in a professional manner, all office visitors.
- Managing the official notice board and display of official communications and promotional information in an attractive manner.
- Maintaining the boardroom calendar.
- Managing the stock of office supplies and ensuring delivery to staff using the appropriate forms or documents.
- Making logistical arrangements for meetings and events (meals, conference room bookings, supplies etc.).
- Coordinate staff logistics and travel plans, ensuring that staff is supported on their movement while on duty.
- Promptly inform the IT team of any technical concerns.
- In collaboration with the Safety and Security Manager, provides administrative support for the security function i.e., maintenance of access cards and keys, monitoring of alarm systems, maintenance of security documents among others.
- Providing other ad-hoc administrative tasks when required
- Coordinate shipment of documents within the region and to the national office
- Provide Administration support during workshops
- Other tasks and duties relevant to the position as assigned by the Supervisor.
Qualifications
The candidate for the position of Administrative Assistant shall have at a minimum the following qualifications:
Education:
Secondary Education and 3 years of experience required.
Skills and Experience:
- Minimum 3 years of experience in a similar position.
- Excellent English skills (oral and written).
- Ability to demonstrate highest degree of confidentiality.
- Strong organizational and interpersonal skills and ability to work in a team-oriented setting.
- Working knowledge of standard office equipment, fax, scanner, and photocopier.
- Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred. Computer literacy is required.
- Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure.
Language:
Fluency in oral and written English is required. Proficiency in Kiswahili is preferred.
Other:
Applicants must be Kenyan nationals or hold current work authorization.
Administrative Assistant (Eldoret) - Kenya Primary Literacy Program (KPLP)- Job TypeFull Time
- QualificationKCSE
- Experience3 years
- LocationEldoret
- Job FieldAdministration / Secretarial 
Job Description
Project Description
The Kenya Primary Literacy Program (KPLP) is a five-year USAID-funded initiative that supports the Kenyan Ministry of Education to deliver interventions at scale as well as pilot and expand innovations that address the language and literacy needs of primary grade learners while building more inclusive, accountable, and resilient education institutions and systems.
KPLP has three broad objectives:
- Improving education services and student learning outcomes, including for vulnerable populations;
- Strengthening education institutions and systems to become more accountable, self-sustaining, and resilient; and
- Empowering local youth organizations to strengthen and sustain community and family support for student learning and wellbeing.
Position Description
The Administrative Assistant in the Eldoret regional office will be responsible for a variety of administrative and clerical tasks to support project operations. Key duties include but are not limited to composing and preparing correspondence, handling mail and parcel deliveries, scheduling and coordinating appointments, and maintaining organized filing systems. The Administrative Assistant will also support project logistics, maintain records, and ensure seamless communication within cross-functional teams. The position requires a proactive approach and reports to the Regional Education Advisor in the Eldoret regional office.
The Administrative Assistant’s responsibilities will include, but are not limited to:
- Providing general administrative and clerical support to project operations.
- Managing petty cash.
- Verifying goods received and preparing Goods Received Notes.
- Monthly updating of the contact list and organizational chart.
- Maintaining record of office supplies utilization by creating and filling accurate stock cards for each item.
- Producing weekly office supplies utilization report.
- Photocopying and scanning documents as necessary. Assisting Accountants in the scanning of accounting/finance documentation.
- Maintaining up to date tracking and filing system of relevant correspondence, incoming and outgoing.
- Receiving and attending to, in a professional manner, all office visitors.
- Managing the official notice board and display of official communications and promotional information in an attractive manner.
- Maintaining the boardroom calendar.
- Managing the stock of office supplies and ensuring delivery to staff using the appropriate forms or documents.
- Making logistical arrangements for meetings and events (meals, conference room bookings, supplies etc.).
- Coordinate staff logistics and travel plans, ensuring that staff is supported on their movement while on duty.
- Promptly inform the IT team of any technical concerns.
- In collaboration with the Safety and Security Manager, provides administrative support for the security function i.e., maintenance of access cards and keys, monitoring of alarm systems, maintenance of security documents among others.
- Providing other ad-hoc administrative tasks when required
- Coordinate shipment of documents within the region and to the national office
- Provide Administration support during workshops
- Other tasks and duties relevant to the position as assigned by the Supervisor.
Qualifications
The candidate for the position of Administrative Assistant shall have at a minimum the following qualifications:
Education:
Secondary Education and 3 years of experience required.
Skills and Experience:
- Minimum 3 years of experience in a similar position.
- Excellent English skills (oral and written).
- Ability to demonstrate highest degree of confidentiality.
- Strong organizational and interpersonal skills and ability to work in a team-oriented setting.
- Working knowledge of standard office equipment, fax, scanner, and photocopier.
- Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred. Computer literacy is required.
- Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure.
Language:
Fluency in oral and written English is required. Proficiency in Kiswahili is preferred.
Other:
Applicants must be Kenyan nationals or hold current work authorization.
Administrative Assistant (Garissa) - Kenya Primary Literacy Program (KPLP)- Job TypeFull Time
- QualificationKCSE
- Experience3 years
- LocationGarissa
- Job FieldAdministration / Secretarial 
Job Description
Project Description
The Kenya Primary Literacy Program (KPLP) is a five-year USAID-funded initiative that supports the Kenyan Ministry of Education to deliver interventions at scale as well as pilot and expand innovations that address the language and literacy needs of primary grade learners while building more inclusive, accountable, and resilient education institutions and systems.
KPLP has three broad objectives:
- Improving education services and student learning outcomes, including for vulnerable populations;
- Strengthening education institutions and systems to become more accountable, self-sustaining, and resilient; and
- Empowering local youth organizations to strengthen and sustain community and family support for student learning and wellbeing.
Position Description
The Administrative Assistant in the Garissa regional office will be responsible for a variety of administrative and clerical tasks to support project operations. Key duties include but are not limited to composing and preparing correspondence, handling mail and parcel deliveries, scheduling and coordinating appointments, and maintaining organized filing systems. The Administrative Assistant will also support project logistics, maintain records, and ensure seamless communication within cross-functional teams. The position requires a proactive approach and reports to the Regional Education Advisor in the Garissa regional office.
The Administrative Assistant’s responsibilities will include, but are not limited to:
- Providing general administrative and clerical support to project operations.
- Managing petty cash.
- Verifying goods received and preparing Goods Received Notes.
- Monthly updating of the contact list and organizational chart.
- Maintaining record of office supplies utilization by creating and filling accurate stock cards for each item.
- Producing weekly office supplies utilization report.
- Photocopying and scanning documents as necessary. Assisting Accountants in the scanning of accounting/finance documentation.
- Maintaining up to date tracking and filing system of relevant correspondence, incoming and outgoing.
- Receiving and attending to, in a professional manner, all office visitors.
- Managing the official notice board and display of official communications and promotional information in an attractive manner.
- Maintaining the boardroom calendar.
- Managing the stock of office supplies and ensuring delivery to staff using the appropriate forms or documents.
- Making logistical arrangements for meetings and events (meals, conference room bookings, supplies etc.).
- Coordinate staff logistics and travel plans, ensuring that staff is supported on their movement while on duty.
- Promptly inform the IT team of any technical concerns.
- In collaboration with the Safety and Security Manager, provides administrative support for the security function i.e., maintenance of access cards and keys, monitoring of alarm systems, maintenance of security documents among others.
- Providing other ad-hoc administrative tasks when required
- Coordinate shipment of documents within the region and to the national office
- Provide Administration support during workshops
- Other tasks and duties relevant to the position as assigned by the Supervisor.
Qualifications
The candidate for the position of Administrative Assistant shall have at a minimum the following qualifications:
Education:
Secondary Education and 3 years of experience required.
Skills and Experience:
- Minimum 3 years of experience in a similar position.
- Excellent English skills (oral and written).
- Ability to demonstrate highest degree of confidentiality.
- Strong organizational and interpersonal skills and ability to work in a team-oriented setting.
- Working knowledge of standard office equipment, fax, scanner, and photocopier.
- Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred. Computer literacy is required.
- Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure.
Language:
Fluency in oral and written English is required. Proficiency in Kiswahili is preferred.
Other:
Applicants must be Kenyan nationals or hold current work authorization.
Administrative Assistant (Mombasa) - Kenya Primary Literacy Program (KPLP)- Job TypeFull Time
- QualificationKCSE
- Experience3 years
- LocationMombasa
- Job FieldAdministration / Secretarial 
Job Description
Project Description
The Kenya Primary Literacy Program (KPLP) is a five-year USAID-funded initiative that supports the Kenyan Ministry of Education to deliver interventions at scale as well as pilot and expand innovations that address the language and literacy needs of primary grade learners while building more inclusive, accountable, and resilient education institutions and systems.
KPLP has three broad objectives:
- Improving education services and student learning outcomes, including for vulnerable populations;
- Strengthening education institutions and systems to become more accountable, self-sustaining, and resilient; and
- Empowering local youth organizations to strengthen and sustain community and family support for student learning and wellbeing.
Position Description
The Administrative Assistant in the Mombasa regional office will be responsible for a variety of administrative and clerical tasks to support project operations. Key duties include but are not limited to composing and preparing correspondence, handling mail and parcel deliveries, scheduling and coordinating appointments, and maintaining organized filing systems. The Administrative Assistant will also support project logistics, maintain records, and ensure seamless communication within cross-functional teams. The position requires a proactive approach and reports to the Regional Education Advisor in the Mombasa regional office.
The Administrative Assistant’s responsibilities will include, but are not limited to:
- Providing general administrative and clerical support to project operations.
- Managing petty cash.
- Verifying goods received and preparing Goods Received Notes.
- Monthly updating of the contact list and organizational chart.
- Maintaining record of office supplies utilization by creating and filling accurate stock cards for each item.
- Producing weekly office supplies utilization report.
- Photocopying and scanning documents as necessary. Assisting Accountants in the scanning of accounting/finance documentation.
- Maintaining up to date tracking and filing system of relevant correspondence, incoming and outgoing.
- Receiving and attending to, in a professional manner, all office visitors.
- Managing the official notice board and display of official communications and promotional information in an attractive manner.
- Maintaining the boardroom calendar.
- Managing the stock of office supplies and ensuring delivery to staff using the appropriate forms or documents.
- Making logistical arrangements for meetings and events (meals, conference room bookings, supplies etc.).
- Coordinate staff logistics and travel plans, ensuring that staff is supported on their movement while on duty.
- Promptly inform the IT team of any technical concerns.
- In collaboration with the Safety and Security Manager, provides administrative support for the security function i.e., maintenance of access cards and keys, monitoring of alarm systems, maintenance of security documents among others.
- Providing other ad-hoc administrative tasks when required
- Coordinate shipment of documents within the region and to the national office
- Provide Administration support during workshops
- Other tasks and duties relevant to the position as assigned by the Supervisor.
Qualifications
The candidate for the position of Administrative Assistant shall have at a minimum the following qualifications:
Education:
Secondary Education and 3 years of experience required.
Skills and Experience:
- Minimum 3 years of experience in a similar position.
- Excellent English skills (oral and written).
- Ability to demonstrate highest degree of confidentiality.
- Strong organizational and interpersonal skills and ability to work in a team-oriented setting.
- Working knowledge of standard office equipment, fax, scanner, and photocopier.
- Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred. Computer literacy is required.
- Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure.
Language:
Fluency in oral and written English is required. Proficiency in Kiswahili is preferred.
Other:
Applicants must be Kenyan nationals or hold current work authorization.
Administrative Assistant (Kisumu) - Kenya Primary Literacy Program (KPLP)- Job TypeFull Time
- QualificationKCSE
- Experience3 years
- LocationKisumu
- Job FieldAdministration / Secretarial 
Job Description
Project Description
The Kenya Primary Literacy Program (KPLP) is a five-year USAID-funded initiative that supports the Kenyan Ministry of Education to deliver interventions at scale as well as pilot and expand innovations that address the language and literacy needs of primary grade learners while building more inclusive, accountable, and resilient education institutions and systems.
KPLP has three broad objectives:
- Improving education services and student learning outcomes, including for vulnerable populations;
- Strengthening education institutions and systems to become more accountable, self-sustaining, and resilient; and
- Empowering local youth organizations to strengthen and sustain community and family support for student learning and wellbeing.
Position Description
The Administrative Assistant in the Kisumu regional office will be responsible for a variety of administrative and clerical tasks to support project operations. Key duties include but are not limited to composing and preparing correspondence, handling mail and parcel deliveries, scheduling and coordinating appointments, and maintaining organized filing systems. The Administrative Assistant will also support project logistics, maintain records, and ensure seamless communication within cross-functional teams. The position requires a proactive approach and reports to the Regional Education Advisor in the Kisumu regional office.
The Administrative Assistant’s responsibilities will include, but are not limited to:
- Providing general administrative and clerical support to project operations.
- Managing petty cash.
- Verifying goods received and preparing Goods Received Notes.
- Monthly updating of the contact list and organizational chart.
- Maintaining record of office supplies utilization by creating and filling accurate stock cards for each item.
- Producing weekly office supplies utilization report.
- Photocopying and scanning documents as necessary. Assisting Accountants in the scanning of accounting/finance documentation.
- Maintaining up to date tracking and filing system of relevant correspondence, incoming and outgoing.
- Receiving and attending to, in a professional manner, all office visitors.
- Managing the official notice board and display of official communications and promotional information in an attractive manner.
- Maintaining the boardroom calendar.
- Managing the stock of office supplies and ensuring delivery to staff using the appropriate forms or documents.
- Making logistical arrangements for meetings and events (meals, conference room bookings, supplies etc.).
- Coordinate staff logistics and travel plans, ensuring that staff is supported on their movement while on duty.
- Promptly inform the IT team of any technical concerns.
- In collaboration with the Safety and Security Manager, provides administrative support for the security function i.e., maintenance of access cards and keys, monitoring of alarm systems, maintenance of security documents among others.
- Providing other ad-hoc administrative tasks when required
- Coordinate shipment of documents within the region and to the national office
- Provide Administration support during workshops
- Other tasks and duties relevant to the position as assigned by the Supervisor.
Qualifications
The candidate for the position of Administrative Assistant shall have at a minimum the following qualifications:
Education:
Secondary Education and 3 years of experience required.
Skills and Experience:
- Minimum 3 years of experience in a similar position.
- Excellent English skills (oral and written).
- Ability to demonstrate highest degree of confidentiality.
- Strong organizational and interpersonal skills and ability to work in a team-oriented setting.
- Working knowledge of standard office equipment, fax, scanner, and photocopier.
- Demonstrated experience using Microsoft Office Suite applications including Excel, Word, and Power Point preferred. Computer literacy is required.
- Must be able to work within a cross cultural setting, negotiate diplomatically, and function well under pressure.
Language:
Fluency in oral and written English is required. Proficiency in Kiswahili is preferred.
Other:
Applicants must be Kenyan nationals or hold current work authorization.
Method of Application
Use the link(s) below to apply on company website.
