Vacancies at Faith to Action Network

Faith to Action Network is a global interfaith Network of faith organizations committed to improve family health and wellbeing. The Network promotes dialogue, builds the technical and financial capacity of faith organizations and religious institutions and facilitates sustained joint advocacy and programming in support of family health and wellbeing. It supp...

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• Contents
• Open Jobs
  1. Senior Grants Officer
  2. Administration and Logistics Officer
• Method of Application

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience5 years
• LocationNairobi
• Job FieldFinance / Accounting / Audit&nbsp

• The Senior Grants Officer will contribute to the organization’s efforts in securing, managing, and reporting on grants, ensuring compliance with donor requirements, and supporting the implementation of projects. This role is essential in ensuring that Faith to Action Network effectively utilizes donor funds, manages grant processes efficiently, and contributes to the success of the organization's mission-driven work. The Senior Grants Officer will also provide guidance and support to the grants management team, ensuring best practices in grant administration and financial management. The Senior Grants Officer will report to the Head of Administration & Finance.

Responsibilities:

• Grants Acquisition and Management:
• Lead the development and submission of budgets for the grant proposals to donors, under the guidance of the Director Resource Mobilizations, ensuring high-quality submissions aligned with the organization’s strategic goals, aligned with the cost-recovery policy, and aligned with the donor demands.
• Manage the entire lifecycle of assigned grants, from proposal development through to post-award reporting and closeout.
• Ensure compliance with donor requirements and Faith to Action organizational policies.
• Develop and maintain relationships with key donors, stakeholders, and partners
• Work closely with the Projects Unit to ensure that grant-funded activities are implemented as planned, and revisions are made as needed.
• Grants Financial Management Oversight and Compliance:
• Oversee the financial management of grants, ensuring funds are allocated and spent according to the approved budget and donor guidelines.
• Conduct regular budget reviews and support the programs team in monitoring expenditures against grant budgets.
• Ensure timely submission of financial reports to donors, ensuring accuracy and compliance with donor reporting requirements.
• Support the internal audit department and assist in preparing for external audits related to grants.
• Capacity Building and Support:
• Provide technical assistance and capacity building to staff and partner organizations in the area of grants management, including financial management and reporting.
• Mentor junior grants staff and ensure they are supported in their professional development.
• Develop and deliver training materials on grants management best practices.
• Spearhead the finalization and operationalization of the Sub-Grant Management Manual.
• Contribute to organizational learning by sharing lessons learned from grant implementation and providing recommendations for future grants management improvements.
• Donor Relationship Management:
• Develop strong collaborative relationships with key donors, ensuring transparency, trust, and long-term partnerships.
• Represent the organization in donor meetings, conferences, and other external engagements as required.
• Grants Management System:
• Oversee the implementation of Project Connect grant management system
• Ensure the databases to ensure accurate tracking of grant-related data
• Work with the grants management team to ensure the efficient use of grants management software tools and ensure all necessary documentation is uploaded and accessible.

Qualifications:

• Bachelor's Degree in fields such as Business Administration, Finance, Accounting, Development Studies, Economics, Project Management, or a related field.
• Additional Certifications in Grants Management, Project Management (such as is an added advantage.
• Experience in managing large, complex grants from international donors, particularly in the development or non-profit sector for at least 5 years.
• Familiarity with the donor landscape, including major international organizations like USAID, EU or the Bill & Melinda Gates Foundation and other bilateral and multilateral donors.
• Strong knowledge of grants management processes, financial management, and compliance requirements.
• Demonstrated ability to manage multiple tasks and meet deadlines.

• Job TypeFull Time
• QualificationBA/BSc/HND
• Experience3 years
• LocationNairobi
• Job FieldAdministration / Secretarial&nbsp , Logistics&nbsp

• The Administration and Logistics Officer will provide essential administrative and logistical support to the team managing a Social Behavior and Norms Change project in Kenya. This role requires a highly organized individual with strong attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently. The Officer will contribute to the smooth operation of project activities, including event coordination, travel logistics, document management, and data entry. The Admin & Logistics Officer will be positioned in the Admin & Finance team and will report to the Head of Admin and Finance. The person will work closely with the SBNC project team under the Project Unit.

Responsibilities:

• Program Administrative Support:
• Maintain effective filing and document management systems (both physical and digital) for project records, reports, and correspondences.
• Organize meetings, conference calls, and workshops, including scheduling, preparing materials, and sending invitations.
• Support project staff with daily office tasks, including managing project calendars and coordinating internal communications.
• Program Logistics Coordination:
• Organize travel arrangements for project staff, stakeholders, and partners (including flights, accommodations, transportation, and visas) for project-related activities.
• Coordinate logistics for project events, workshops, and conferences, including venue bookings, catering, transportation, and equipment requirements.
• Ensure availability of all necessary materials for events, such as participant packs, printed materials, and conferencing equipment.
• Manage inventory of project supplies, including office and event materials, and ensure timely procurement when necessary.
• Events and workshops Planning & Execution:
• Assist with organizing workshops and high level events
• Handle registrations, participant communication, and coordination for events.
• Support the facilitation of virtual and in-person events, ensuring seamless technical and logistical operations.
• Communication and Coordination:
• Act as the point of contact for partners, suppliers, and internal teams regarding logistical and administrative inquiries.
• Support the dissemination of project updates, reports, and communications to project stakeholders.

Qualifications:

• Degree in Business Administration, Logistics, Project Management, or a related field.
• At least 3 years of working experience in a similar position in an NGO set up
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Experience in organizing events like workshops, conventions and/or High Level events
• Excellent verbal and written communication skills in English
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook) or Google Workspace.
• Basic financial management skills (handling receipts, tracking expenses).
• Strong problem-solving abilities and a flexible attitude in a fast-paced environment.

Personal Attributes:

• Ability to work independently and as part of a team including a Communications Coordinator.
• High attention to detail and accuracy.
• Professional, proactive, and results-oriented attitude.
• Respectful to colleagues and partners from a diversity of faith and culture backgrounds.

Method of Application

Interested candidates should submit their applications (CV and cover letter) to HR@faithtoactionetwork.org by 8th December, 2024. Only shortlisted candidates will be contacted.