Project Manager at World Vision April 2025

Posted 6 hours ago - By Jobs Tanzania - Over 2 Potential Applicants

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES

Activity

Partners Management, Project Planning and Implementation (40%)

Ensure the partnering process are followed and all partner files and agreements are tracked and filed appropriately.
Maintain effective working relationships with partners, representing WVT to a high standard in all interactions including partner visits and representation in meeting.
Design and provide strategic oversight on all partnership agreements and ensure appropriate application of all templates according to WV policies and procedures.
Ensure compliance regarding all contractual agreements, as well as the partnership process and serves as the focal point for the review of all WVT agreements/ MoUs and make recommendations accordingly
Provide leadership and influence a culture of compliance across the organization for all partner related activities, ensuring that the partnership process is followed according to approved protocol and due diligence best practices.
Provide Support to Operations Department (with a close working relationship with the Grants Operations Senior Manager) and Program Technical Leads toward improved partnering relationship and Ensure Compliance of all Partner Related Activities.
Support the development of a partner monitoring plan and provide oversight for planning partner monitoring schedule.
Provide support to Operations to develop capacity building plans with all local partners informed by adaptive, innovative and effective capacity building methodologies.
Provide support and oversight for Operations to ensure partners develop their organizational development plan and ensure that necessary trainings are provided to partners as determined in the plan.
Work closely with Departmental staff to ensure that departments support the development of partner capacity and ensuring WV departments meet with relevant partner staff on a regular basis.
Lead efforts to work with Grant Managers, Operation Department and Technical Team Leads, immediately raise any areas of concern in relation to partners’ performance or project implementation so appropriate action can be taken.
Monitoring partner compliance with WV and donor rules and guidance throughout the lifecycle of our work with the partner, including: Communicating any issues to partners, and assisting them in resolving issues of noncompliance; Reviewing partner interim and final reports for donor compliance criteria, prior to submission.
Review and conduct desk verification on all non-financial documents/ forms received by the partners.
Promote inter-partners learning on common good practices and exchange of vital information
Achieve high quality project implementation and reporting of project interventions, track the targets and shared in a timely manner with Grants and Operation Manager, Support Office, Donor, Cluster Manager, DME and WVT Head Office
Innovatively collaborate with partners, allies, LGAs and like-minded stakeholders to influence policy and achieve the multiplied impact;
Maintain a tight understanding on all field activities, programme strategies, resources and actual responsibilities as necessary to ensure appropriate progress toward objectives;
Spearhead day to day project operations by providing technical guidance on activities implementation.
Manage risk for both financial and non-financial

End Results

Effective project implementation according to PDD and Logframe.
Harmonized relationship with partners.
Improved relationship with the project donor.

Activity

Project Budget and Resource Management (20%)

Participate in annual and multiyear budget plans, reviews and report preparation in collaboration with finance staff and partner staff.
Ensure compliance with WVT finance policy and donor requirements in management and use of financial and non-financial resources;
Take part in management of project funds, including monitoring of monthly budget burn rates, budget re-alignments, and support internal and external auditing;
Creating synergies and resource leverage with government and other actors through facilitating integrated district level planning and budgeting;

End Results

Effective budget management according to WV and WK standards.
Achieve more result using less resources.
Wise stewardship of resources.

Activity

Monitoring, Evaluation, Learning (MEAL) and Reporting (15%)

Adapt in collaboration with project colleagues, the project theory of change;
Participate in development and spearhead implementation of the programme’s impact measurement system, including: collection of baseline and periodic data for tracking programme performance and decision making;
Deliberately collaborate with other World Vison projects, ensure that project is well implemented and generate evidence for policy impact and contribute to World Vision ministry and WV Canada strategy.
Coordinator preparation project progress reports from partners and submit to the relevant authority;
Take part in annual programme review meeting to assess progress, adjust plans, and draw/disseminate lessons learned;
Plan, organize and conduct reflective learning forums (quarterly reflection meetings, workshops, etc) internally and externally with programme stakeholders including government in the assigned district council.

End Results

Timely preparation and sharing of project documents, plans and report.
Quality monitoring, evaluation and learning to enhance project progress towards goal and influence decision making

Activity

Effective management of Project officers and interns (10%)

Ensure a high-performance management culture, open trustworthy relationships and integrity to enhance program officer’s smooth relations and accountability.
Provide supervision and support to project team, and give technical assistance to government staff and consultants working within the program.
Promote and ensure zero tolerance to fraud and corruption

End Results

Training plan for staff is in place and tracked on implementation
Project staff are linked with respective Technical leads for technical capacity enhancement while implementing the project.
Performance management are well aligned with project requirement

Activity

Networking, visibility and donor recognition (10%)

Establish and maintain good relationship with partners, LGAs and other stakeholders with regards to the implementation and accountability.
Ensures project interventions and donor are recognized by the government, partners and communities through project branding, participation in different forums including national, zonal, regional and local events.
Develop and support effective linkages and collaboration with key public institutions in the relevant fields.
Represent the project in various assigned learning and sharing meetings/workshops/conferences as per Project Manager Guidance.
Facilitate documentation and sharing of processes, challenges, best practices and lessons learnt among stakeholders

End Results

Build network and create a positive image about the project and WV in general
Timely delivery of Partnership Management indicators

Activity

Other Duties (05%)

End Results

Contribute to WV’s general performance.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

Must have a minimum of 5 years of experience in management/coordination of Donor Funded projects.
Experience with INGOs, GAC projects management/coordination is an added advantage.
Should have an experience and general understanding of inclusive and holistic programming such as GESI, financial inclusion, TVET, Private sector engagement, institutional capacity strengthening, advocacy, human right approach and related mainstreaming strategies and activities especially in youth and urban programming
Must be a Christian with good conduct.

Required Education, training, license, registration, and certification

Should have a university degree in Rural Development, Community Development, Education, social Science or related fields.
Having Master’s degree in the relevant field will be an added advantage.

Preferred Knowledge and Qualifications

Excellent communication skills; Ability to communicate with internal and external stakeholders,
Excellent coordination and planning skills
Report writing skills: Ability to write complex reports
Demonstrate high levels of integrity
Strong analytical and problem-solving skills
Excellent team player with minimum supervision
Experience in working in consortium and partnership management
Significant experience of working with government officials, multiple partners, community groups and communities.
Proven experience in facilitating effective project documentation and dissemination of results to a wide range of audiences.
Experience in working with international donor funded grants
Ability to maintain effective working relationships with all levels of staff
Good planning and Excellent organizational skills, ability to determine priorities and attention to detail a must
Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
High-level of knowledge and practice with Word, Excel, Outlook, etc. required
Ability to work with tight deadlines for information needs

Travel and/or Work Environment Requirement

Ability to work in a multicultural context as a flexible and respectful team player
Willingness to travel to the field as and when needed

KEY WORKING RELATIONSHIPS