The Human Practice Foundation, a nonprofit organization committed to improving education for children in marginalized communities in Kenya, seeks an experienced Administration and Finance Manager. This key role ensures smooth operations of our financial and administrative functions.
- Minimum Qualification :Bachelors
- Experience Level :Senior level
- Experience Length :8 years
Job Title: Administration & Finance Manager
Job location: Nanyuki
Reports to: Country Director
Contract type: Annual, performance-based, with a 3-month probation period.
Responsibilities:
- Manage all aspects of office operations, including administrative tasks, facilities, maintenance, and supplies.
- Develop financial policies, strategies and systems.
- Develop, manage, and monitor administrative and project budgets.
- Prepare and present comprehensive financial reports for both administration and projects.
- Ensure timely and accurate submission of all statutory deductions (PAYE, NSSF, NHIF etc.).
- Maintain legal compliance with all relevant bodies, including the NGO Board, KRA, NTSA, and auditors.
- Act as the custodian of foundation assets and inventory, maintaining accurate records.
- Oversee all procurement processes, ensuring best value for money and adherence to regulations.
- Manage logistics and ensure the smooth running of all administrative operations.
- Oversee HR functions, including payroll, organizing interviews, onboarding new staff, and managing contracts.
- Contribute to the tender committee by reviewing Bills of Quantities (BQs), conducting project inspections, and interrogating BQs prepared by engineers.
- Manage the foundation car, ensuring proper maintenance and adherence to regulations.
- Oversee payments for suppliers, contractors, staff allowances, mileage and stipends.
- Ensure and enforce foundation policy awareness, compliance, and updates through communication, monitoring, and support.
- Supervise the Admin & Finance Assistant and Office cleaner.
Qualifications:
1. Bachelors or master’s in finance, Accounting, or a related field.
2. CPA (K) qualification is a MUST
3. Minimum 8 years’ experience (Bachelor’s) or 5 years’ experience (Master’s) in a managerial role, preferably in a nonprofit.
4. Strong understanding of financial and accounting principles.
5. Effective organizational and leadership capabilities.
6. Proficiency in Microsoft Office and finance software.
7. Knowledge of national and local regulations and financial compliance needs.
8. Excellent teamwork and interpersonal skills.
