Vacancies at Beacon of Hope Vocational Training College

Beacon Of Hope- is a registered Faith based and community non-governmental Organisation

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• Contents
• Open Jobs
  1. DREAMS Data Assistant
  2. OVC Data Assistant
• Method of Application

• Job TypeFull Time
• QualificationBA/BSc/HND , Diploma
• Experience1 year
• LocationNairobi
• Job FieldData, Business Analysis and AI&nbsp

JOB SUMMARY – PURPOSE

Responsible for providing support to the Monitoring and Evaluation process by receiving, reviewing, and entering data into computerized database according to established procedures; ensuring accuracy of all data recorded and assisting in performing authorized database maintenance functions as well as generating periodic and ad-hoc reports. He/ She will receive monitoring and evaluation technical support and guidance from Monitoring and Evaluation Officer

DUTIES AND RESPONSIBILITIES

• Undertake data entry and reporting from source documents into computer following prescribed formats.
• Participate in routine data quality assessments and service quality assessments every quarter with various stakeholders to assess reliability of the data by verifying on source data documents and quality of the same.
• Ensure that confidentiality of data collected and stored are strictly maintained at every level of the data handling process.
• Keep track of received data and source documents and registers.
• Compile, sort, and verify accuracy of data to be entered.
• Follow up with those responsible for preparation of source documents to resolve questions, inconsistencies, or missing data.
• Assist in establishing and maintaining an effective and efficient records management system at the sites
• Undertake at least one system back up per day.
• Support the project teams in the development and sharing of success stories
• Work with project implementation staff to ensure that all data quality aspects are followed.
• Work closely with the County M&E officer to prepare and submit timely quality monthly, quarterly, semi-annual, annual and other relevant Data as per the requirements.
• Conduct routine data review meetings at ward level and ensure ward teams understand all indicators tracked and performance across all the program areas
• Monitor and track results of line lists as shared by MEL teams to inform effective and efficient programming
• Oversee and guide the teams on complete, accurate and timely documentation of all source documents
• Ensure the ward teams strictly adhere to program MEL SOPS on data flow and data management processes and guidelines
• Ensure continuous and efficient tracking of program tools to ensure there is no interruption of documentation across all interventions
• Carry out any other assignments as may be assigned by the Site in Charge from time to time.

KNOWLEDGE, SKILLS AND ABILITIES

(The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training)

Level of Education/Academic Qualification

• Diploma in Health records, IT/Information Systems, M&E with a good working knowledge of MS Excel and Access.
• Degree in related disciplines coupled with experience in DREAMS data management will also be considered.

Competencies/Abilities/Skills Required

• Knowledge of records management procedures
• Good record keeping skills
• Good in teamwork and co-operation – able to maintain good working relationship with fellow colleagues.
• Basic experience in use of MS Excel, and MS Access is required
• Experience in DREAMS database management and statistical packages such as SPSS
• Good communication, interpersonal, report writing and presentation skills
• Have excellent organization and time management skills
• Demonstrated analytical skills and have an eye for detail
• High level of integrity and honesty.
• Able to communicate efficiently and effectively both verbally and in writing both English and Kiswahili

Relevant Work Experience

• At least one-year experience in data entry or a closely related position.
• Formal training or demonstrated experience in any of the statistical software such as Epi info, SPSS will be a definite advantage.

• Job TypeFull Time
• QualificationBA/BSc/HND , Diploma
• Experience2 years
• LocationNairobi
• Job FieldData, Business Analysis and AI&nbsp

JOB PURPOSE

This position contributes to SEE goal “Transformed individuals, families and communities through spiritual, physical, economic and social empowerment who embrace progressive values, and engage in productive, gainful and sustainable activities’’. The incumbent is primarily responsible for carrying out monitoring and evaluation activities at the satellite level this includes; data entry of F1A, F1B & HES data and any other program related tools into the database/ CPMIS/DREAMS. The role also includes continuous data cleaning, verification, validation and updating of the programs databases.

KEY ROLES AND RESPONSIBILTIES:

Monitoring, Evaluation and Learning

• Develop systems that ensure timely reports (Daily, Weekly, Monthly, Quarterly, Bi-annual and annual) as required internally, government regulations, and donor agreements.
• Identify areas of linkage and resource sharing between departments and develop internal formal sharing and service level agreements.
• Conduct systematic routine meetings (weekly and monthly staff meetings, Data Review meeting)
• Conduct monthly TWGs, quarterly RDQAs, QRM’s and SIMS.
• Monitor Case management model for service provision

Develop a system that will ensure effective implementation of the strategic plan by 2023

• Development and usage of Trackers and databases to enhance tracking of indicators
• Track and update annual operating plans that ensure implementation of programs are harmonized with the strategic plan
• Participate in comprehensive semiannual strategic plan review

Initiate Quality Assurance through continuous update and implement quality management systems by 2023

• Conduct customer satisfaction surveys and feedback mechanisms at least twice a year.
• Utilize and operationalize SOPs for all areas of operations within the SEE unit

Strengthen mechanisms for effective monitoring and evaluation of the strategic by 2027

• Participate in developing a BOH enterprise-wide based reporting monitoring mechanism for the strategic plan.

Develop mechanisms for effective data management by 2027

• Update and maintain data driven and programmatic talking walls

Documentation and Reporting

• Ensure proper filling system is in place in accordance with Program file management SOP
• Receive completed forms, verify and validate for completeness, accuracy and integrity
• Enter data from paper formats into computer files or database systems
• Type in data provided directly from Program sites
• Update existing data whenever required
• Retrieve data from the database or electronic files as requested
• Perform regular backups to ensure data preservation
• Sort and organize paperwork after entering data to ensure it is not lost
• Verifying and keying in data in OVC/DREAMS database
• Help in retrieval and storage of OVC/AGYW files accordingly and whenever required during DQAs and SIMS exercise
• Provide data for and participate in monthly data review meetings
• Perform regular data cleaning to ensure quality OVC/AGYW data in CPIMS/DREAMS web platform.

Research, Development and Knowledge Management

• Research to inform new trends and timely interventions-Abstract Development
• Conduct baseline to inform program decisions

Beacon In a Box “Beacon Reach Wide”

• Develop Manuals to guide programs implementation
• Review, Customize and Harmonize Standard Operating Procedures (SOPS) to guide implementation of the programs.

KNOWLEDGE, SKILLS AND ANILITIES

Level of education/ Qualifications

• A diploma in Health records, IT/Information systems, M&E with a good working knowledge of MS Excel and Access.
• Degree in a related discipline will an added advantage coupled with experience in OVC data management will also be considered

Specialized training /Professional qualification

• Certificate in data entry
• Fast typing skills; Knowledge of touch-typing system is strongly preferred
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)

Competences/Abilities/Skills Required

• Working knowledge of office equipment and computer hardware and peripheral devices
• Basic understanding of databases
• Positive attitude & an open mind
• Sound coordination skills and a demonstrated ability to multi-task
• Demonstrates diplomacy, flexibility, and resourcefulness
• Strong critical thinking and creative problem-solving skills
• Demonstrated ability to work with and in teams.
• Excellent oral and written communication skills
• Strong interpersonal skills as well as good judgment and vision
• Excellent organizational skills, team work and ability to prioritize tasks in a timely manner

Relevant work experience –

• Proven experience as data entry clerk or equivalent for at least 2 years
• Familiarity and experience with DREAMS Database, Mobile App in DREAMS programming
• Data entry & data cleaning experience in USAID OVC/DREAMS project would be an added advantage
• Experience in training Mentors in DREAMS data collection tools is a plus

Method of Application

Use the link(s) below to apply on company website.